Today, we're picking up where our "How to
Search for an Item in Leap" video left off.
Over the next couple of minutes, we will quickly
review the elements in a Polaris bibliographic
record.
Double-clicking on an entry in a results list
will take us to the record.
Since we are currently searching for bibliographic
records in the Find Tool, the results will
take us to the bib record, not an item record.
Each record contains a control number - a
unique identifier assigned by Polaris.
This number is a very useful internal tool
for identifying exact records.
If the Display in PAC box is checked, the
bib record will show in the public catalog.
The Preview Tab displays different levels
of information about the record.
The Brief view shows a small snapshot of data.
The Full view displays more details including
summaries and subjects, and the linked data
will direct you to a browsing list of headings in the PAC.
Availability displays local holdings.
The Items tab lists all the CCS holdings of
items that belong to this bib record.
Clicking on an entry will take you to the
item's individual record.
There is an option to filter through the results
on the right side of the page.
Select the "x" next to the filter term to
restore the original list.
The MARC tab will, of course, show the MARC
tags and fields.
Headings displays any subject headings associated
with this bib record.
Just as with the items, the entries are all
linked to the subject heading authority records.
The statistics tab shows stats related to
the bib record.
If the bib record belongs to a record set,
they would be listed under the Record Sets
tab.
Record sets are saved lists of bibliographic
records, item records, or patron records created
by library staff.
They serve a variety of purposes including
(but not limited to): bulk record changes,
sub-collection groupings for projects, and
weeding.
The Resources view displays resource entity
information only if the bib record is for
integrated e-content.
Next, let's look at some of the options on
the right-side of the record.
Actions drops down to display several options,
including the option to place a hold.
Links will take you to the holds queue or
to the public catalog display.
The Refresh option will refresh the record
and display any changes just made to the record
(please note that not all staff will have
permissions to edit records).
Results will close this record and return
you to the list of search results.
Finally, the Close option will close the record
and return you to the last open workform you
were using.
This has been a two-minute tutorial on looking
at bibliographic records in Leap.
If you have any questions, please email help@ccslib.org
