today we are going to talk about
different ways that we at priority credit
have stayed productive and efficient
when running lean we have always run
lean it's our preferred method the team
loves it we have the opportunity to get
lots done every day and every day is
jam-packed full of activities so we
thought we would just share our best
practices and we wanted to summarize it
for you here with a video so first thing
we want to talk about is mindset no
matter if you're running lean if you're
feeling overwhelmed with your current
workload changes everything that's
happening right now
mindset is number one it's gonna guide
how you approach the day how you get
tasks done and even if you're working on
something that maybe doesn't make you
super excited or that you don't exactly
know how you're supposed to be doing it
what you want to do really is focus as
best you can on having a positive
mindset we find that it gives you the
opportunity to sort of to reframe what
it is that you're working on look at the
positives what are you going to get out
of the task how can you move forward
maybe you can look at opportunities to
work with your other team members and
learn different things but it's all
about mindset if you're in a positive
mindset it's gonna change your outlook
on all of the tasks that you're doing
and hopefully it helps you have a little
bit more fun while doing it
all right number two is prioritizing and
organizing I know this has been a
challenge of mine for years and I'm
always looking at new methods but slowly
but surely I feel like I am figuring it
out and I wanted to share with you guys
some of our our tips and tricks for
organizing and prioritizing here at the
office so first of all we are all for
prioritizing and organizing days if you
can't afford a day an hour a little bit
of blocked out time for you to really
focus on what are the current priorities
and activities that you're working on
and how can you make sure that you are
hitting them or high-leverage activities
first in the office we have something
that we often call the parking
if you come up with something that maybe
you're not sure where it fits into your
general day or the priorities of your
role or the office we put it in the
parking lot the parking lot is the most
important place because we feel like it
keeps us on track day to day but it also
gives us an opportunity to look at ideas
innovations different things that maybe
are challenges but we don't want to stop
everything that we're doing and work on
them right now we also really try and
focus on what is urgent and what is
important Brad will give you a little
overview in the blog about this in more
detail but ultimately you want to work
on things that are important
more often than argent urgent are the
little fires that you feel like you're
fighting every day you want to figure
out how to solve those so you can
ultimately work on the more important
tasks and then lastly is finding an
organization system that works for you
whether that means you are using paper
or something digital we use office 365
and we try and use as many of the tools
that we can so that way they sync across
all of our devices but it is really
important to find an organization system
that works for you so that way you can
feel like you're staying on top of your
tasks alright so this tip is something
that I know I struggle with all the time
it's delegating I'm the type of person
that if something comes to me I just try
and solve it and I know that that isn't
necessarily right there are other people
in the office that can probably do it
better than I can
I just want to make sure that whatever
the incoming task is that it gets
handled so I've really been focusing on
taking the time slowing down and making
sure that the staff are trained so they
can best I can best delegate tasks to
them the other thing that we use here in
the office is something we call our
accountability chart and so we've sort
of generally outlined - everybody's
rules and responsibilities for tasks and
who is responsible for specific areas of
our business so that way if an incoming
task or activity comes from whether it's
a client a vendor at
we really want to make sure that that
goes to the right person who is
responsible for that in our business and
it's a little fact sheet that we like to
keep handy so that way we can really
assess what is the incoming message and
determine who should be doing this so
you don't feel like it's getting left on
your plate I know it's hard to delegate
sometimes you just feel like you can do
it if not right now but you feel like
maybe you can do it better because you
just know how everything works and it's
important for you to cross train because
what if something happens what if you
all of a sudden are called away from the
office and you can't do it you want to
make sure that you do have
cross-training on your team especially
when running lean so not everything
feels like it's on your plate all the
time
all right and lastly we want to make
sure that you protect your time no
matter what it is so important for you
to have that segregation of work and
home life especially if you're working
at home because really we find that it
can create burnout and I don't know if
you're like me but I am constantly
working whether it's on my phone or
taking a laptop home because I am still
in the office but it definitely weighs
on you and I know that with all of the
chaos of right now and the uncertainty
work should hopefully be the last thing
that is really impacting you because you
can't turn off you want to protect your
time you want to allow time for yourself
to decompress go outside it's beautiful
today spend the time segregating work
and home life you don't want to be burnt
out because that's just gonna cause
problems longer-term and it's going to
impact your ability to do your work
especially if you're running lean if you
feel like you're going down and you're
getting tired and burnt out it's going
to impact your productivity and
effectiveness and ultimately nobody
wants that either you want to feel good
happy alive have energy to do do your
work each day and then go out and have
some fun afterwards so we hope that
these are some helpful tips and tricks
and then I hope I've summarized it okay
for you guys I don't do videos very
often so please give me a feedback I'd
love to hear from you and have an
awesome day
