Welcome to the fifth video in this series 
on working with the American University Thesis and Dissertation template.
In this video, we'll look at the post-matter, so the appendices and the references list, or bibliography,
The appendix titles work just like the chapter titles. 
You would ideally type in your title
if you want to paste it in, just make sure you're pasting as text only,
and make sure you use a Shift-Enter between your lines and set up the inverted pyramid style
that was covered in a couple other videos.
You have some flexibility in how you format the text and images within your appendices
but you want to make sure everything fits within the allowable margins.
So you can go to the View tab and check with your gridlines, 
just to make sure everything's within there.
If not, you can resize images and so forth.
So now we're into the References section,
and you could change this to "Bibliography."
So let's see an example here.
Let's imagine that I'm pasting in a references list,
and I see, if I look through here, I have some
unwanted spaces, and it looks like, somehow, my references
my references are getting split, and often you'll see a grammatical error mark
when this happens, and this might happen in a few places.
And it's really easy to miss all of these.
These spaces and returns occur if you had manually
introduced using the Tab key, or the Return or Enter key,
in your original list.
That's why they're showing here.
And potentially you had different margin sizes in your original,
and now, once the margins move around, it really shows.
So what you want to do, regardless of whether you've done that in your previous documents,
is just do some checks for this.
And you can do this with some creative searches.
You can hit the Control+H key, 
which is the Find and Replace option,
or you can go over here, in the Home tab,
all the way over to the side here, Find and do an Advanced Find,
You can click the Replace tab and access it that way.
If you prefer to see the Find option in the sidebar,
you can hit Control+F, or again you can just click Find here,
and it'll start this way.
So the first thing want to do is to get rid of these tab spaces, if that's what they are.
And you can find those using an Advanced Find,
which is in the Home tab, or you could do Advanced Find or Replace.
I like to do Replace.
So I want to get rid of these tabs, so to search for these,
you can actually type this little caret, which is above the number 6 key,
and a lowercase t, and this tells where to look for a tab space.
So we'll find the next one,
and we want to replace this with a space. One space.
Even though it's going to give us extra unwanted spaces,
it's going to be really easy to get rid of those at the end.
On the contrary, if you don't put a space here, 
you'll wind up in some places where you needed a space and you didn't have one. So I'm going to hit Replace one time.
You don't want to hit Replace All because you'll probably have tab spaces somewhere else in the document that you want to keep,
so, just be careful with Replace All in general.
We've got another one here, and a third one, so I'm going to replace those.
Now, we do have two spaces in some places, and really we should only have one between elements,
so we're going to go back to our Advanced Find.
You can hit Control+H on the keyboard, if your keyboard is formatted in English,
to go right to the replacer.
You can find it the way I did before.
And here we're going to type in one space with the spacebar,
a little caret, and a 'w,' and this tells where to look for a space.
followed by any amount of white space.
So this could be two spaces, or three spaces,
or a space plus a tab space.
We know there's no tab spaces, because we just got rid of them.
And then we're going to replace that with just one space.
So put your cursor here, and make sure you have one space.
And put your cursor at the beginning of the list,
find the first instance.
There's two spaces there, we'll replace it with one.
And you can see visually if that happened.
And we're going to fix all those. 
And you can go through your list, hitting Replace pretty fast,
but just keep your eye on things as you're going through.
The other instance that you might run into
is that you might have references that are split,
So, you want to go through and delete those.
You're going to have to keep an eye out here.
And I believe there's another one here.
Once you've removed all of the unwanted hard returns,
select the whole list and choose a style that's called
"Reference Entry" here.
And just click it one time,
if you click it twice, you'll notice that 
the italics, and some other formatting, goes away. 
So just click it one time.
If you click it one time and you are losing your formatting,
then you might not be able to use this.
That's okay, this is optional. It just makes it a little bit easier.
If you're losing the formatting, you have to apply those settings,
you would highlight your whole list, go to Paragraph in the Home tab,
and you would set a hanging indent at a half inch.
You would do one line of space,  
or if you're on a Mac, you would do 14-point space for a Mac.
Because a new version is not recognizing correctly.
Single space, and then you would want to go over to
this back side here, the Line and Page breaks,
and you just want this one checked,
the "Keep lines together." That ensures that a single reference isn't going to split across pages.
And click OK, and that will give you the same settings that the Reference Entry style has. 
If you have to do it on your own.
OK, now we're ready to alphabetize.
We didn't alphabetize the list before, because with those breaks in the list,
it actually would've caused references to split apart.
So you have to be very careful with those previous steps. Make sure you go all the way through your list,
and just make sure everything is together.
After I apply the single spacing, sometimes you'll see some that you missed.
So, give it a glance, a final glance through, before you alphabetize.
You can alphabetize here,
and then you do have to be a little bit careful. 
There's not an example here, but one case where Word is unable to alphabetize correctly,
is if you have the same first author for multiple sources,
but you have different second authors.
For example, if you had something like this, 
where you have the same first author,
but this ampersand (&) sign 
means there's only two authors here, and there's three in this source, so if you try to alphabetize these,
you'll actually see that Word puts them in the wrong order
where Sampson should actually be after Johnson.
But the ampersand interferes with Word's logic
and ability to alphabetize those.
So you have to be careful. Go through and check for entries 
where you have the same first author and different second or third authors
and just make sure everything's in line.
Another case is if you forgot to include a middle initial in one,
and you don't include it in another one, sometimes that can throw things off.
So, you're allowed to add in the middle initial if you know it's the same author,
for consistency, you can do that.
This feature that alphabetizes the list is very nice, as a starting point,
but then you just have to go through and fix the problem areas, like this.
And that's how you would deal with your references list or bibliography,
and I will see you in the next, and final, video.
