Hi. Welcome to www.engvid.com.
I'm Adam.
In today's video I want to talk to you about
some business English, but more specifically,
we're going to talk about meetings, business
meetings and what goes on there, and some
of the vocabulary you will need to know if
you have to go to some of these meetings.
Okay, we have a bunch
of words here.
I'm going to go through each one,
make sure you understand what it is.
So, every meeting has
to have an "agenda".
Actually I'll stand on
this side a little bit.
Every meeting has
to have an agenda.
What is an "agenda"?
An agenda is basically the plan or the list of
topics that need to be covered in this meeting.
Right?
So by the end of the meeting you have to cover
these points, and then the meeting can break
up or whatever.
Okay?
So that's the plan.
We also use this for other situations, like
somebody has an agenda, means somebody has
a goal they're after.
In a business meeting, the plan.
The goal is to finish
these lists...
The list of priorities.
At a meeting someone will be
"designated" to take notes.
Okay?
So, "you designate" means you choose someone
or you assign someone a specific task.
Okay?
So, every...
Every meeting somebody else takes a turn or
sometimes some big companies have one person
whose job is to
take those notes.
Now, those notes are called
"minutes", like the same minute...
Like, you think about
it in terms of time.
"Minutes" are the notes or
the summary of a meeting.
Okay?
At the end of the meeting the person who was
designated to take the notes will go back
to his or her desk, and type up a list of the
main highlights of the meeting, and whatever
goals were achieved, whatever items
need to be discussed next meeting, etc.
So, notes.
Now, somebody might put
forward a "motion".
Okay?
"Put forward a motion".
A motion is basically the
same idea as a proposal.
Somebody says: "Okay, I
think we need to do this.
Let's vote on it."
So anything that needs to be
voted on is called a motion.
Okay?
Their idea, their plan,
their suggestion, etc.
After somebody puts forward the motion, everybody
else in the meeting room will have "deliberations".
Okay?
They will deliberate
on this motion.
Basically they will discuss it.
Everybody will say what they think,
what they like, what they don't like.
There'll be a general discussion about the
motion, and that's called deliberations.
Sometimes these deliberations
involve a "conference call".
A conference call is basically a call with
people outside the meeting room, it could
be on Skype, some sort of video program, it
could be just a telephone call, but it's a
speaker and everybody in the room can hear
and be heard, and the person on the other
end can be...
Can hear and be heard as well.
So it's a conference call.
Then everybody will "brainstorm"
to come up with new ideas.
So, "brainstorming" is basically thinking,
but thinking hard about a specific topic,
and trying to come up with different ideas
for that topic, how to do something, etc.
Hopefully everybody in the room will "collaborate",
people from different departments might come
into a meeting to talk about a project or
a product, or whatever, or a campaign.
Everybody has to collaborate, everybody has
to work together, that's what "collaborate"
means.
A good company will have people who like to
collaborate, they'll like to work as a team;
some companies it's a
bit more difficult.
Then after the deliberations, after the brainstorming,
after all their talk, it's time to vote.
Okay?
So everybody will
"cast a ballot".
We also talk about this when
we talk about politics.
After the campaign for a political position,
the public goes to cast a ballot.
They go to the
ballot box to vote.
So, "cast a ballot", vote.
Now, there are different
ways to do it.
There's a secret ballot.
Okay?
If you have a secret ballot, then everybody
writes their answer, their choice on a piece
of paper, puts it into a box, and then
somebody collects them: "Yes", "No", whatever.
There's an open ballot that everybody
knows what everybody else is voting.
This is called "a
show of hands".
"Show of hands, who's
for the project?
Who's against?"
Okay, and then more hands this side, this side
wins; more hands this side, this side wins.
"Show of hands".
In a classroom a teacher might use this:
"Okay, does everybody understand?
A show of hands.
If you understand,
put up your hand."
Good.
Sometimes you'll hear:
"The ayes have it".
Another way to vote is:
-"All in favour say, 'I'."
-"I."
-"All in...
All against, say: 'Nay'."
-"Nay."
More people have...
Say: "Yes", the "Ayes", not these
eyes, the ayes, this means yes.
"The ayes have it" means
the yes side wins.
Okay?
Now, hopefully you will reach a "consensus" or
you will reach a "unanimous"-excuse me-decision.
"Consensus" and "unanimous"
are very similar words.
"Consensus" means all
or at least almost all.
So if most of the people choose one side,
then you have a consensus, then that's a good
decision, everybody's on board.
If it's unanimous, means everybody
agrees or everybody disagrees.
So, "unanimous" means everybody, all the
people who are voting made the same choice.
Okay?
Now, sometimes if you
can't make a meeting...
Okay?
You're out of town on business or you're sick
that day, but you want somebody to cast your
ballot, vote for you,
you can send a "proxy".
A "proxy" basically means a substitute, somebody
who will go in your place to vote in your
name.
Okay?
We also think...
If you read the news you sometimes
see, like: "proxy war".
A "proxy war", when you have two very big
countries, if for example, Russia and the
United States decided to have a war, that
would be a lot of destruction because they're
both very big countries
with very big militaries.
So if they want to fight but they don't want
to fight directly, they will fight through
smaller countries.
They will find a small country and a small
country, and they will send these two countries
to war as a proxy
for themselves.
Right?
In the business meeting it's not so bad, but
it's still the same idea, it's a substitute.
Okay, so then the meeting is all good, you have
your ballot, you have your choice, everybody's
in agreement, it's a consensus,
etc., it's time to "wrap up".
When you're wrapping up, basically
you're bringing the meeting to a close.
You finish all the last details.
"Any questions?
Any questions?
No?
Everybody's good?
Okay, let's wrap it up.
Everybody sign where
they need to sign.
See ya next week, next meeting."
And then you "adjourn".
"Adjourn" means you basically end the meeting,
or sometimes you suspend the meeting.
"Okay, this meeting is
adjourned" means it's finished.
"We're going to adjourn this meeting until
next week", so it means we're going to take
a break, we're going to come
back and finish next time.
Okay?
"A-journ", the "d" is silent, you
don't actually pronounce it.
So, there you go.
You're ready to go to a business meeting in
English and be able to handle all these different
words.
If you have any questions about them, please
go to www.engvid.com, you can ask me in the
forum.
You can take the quiz, make sure
you understand all of these words.
Of course, subscribe to my
channel if you like this
lesson, and I'll see you
again very soon. Bye-bye.
