- [Scott] Are you wanting
to get the most out
of Google Keep?
Well in today's video,
I'm going to give you
a seven-part checklist so
you can be more efficient
and more productive
while using Keep Notes.
Hello everyone, Scott
Friesen here at Simpletivity,
helping you to get more
done and enjoy less stress.
And in today's video,
we're gonna be looking
at the desktop version of Google Keep,
but of course, I encourage you to download
the mobile app, since
you're gonna be using
it there as well.
And let's get started
with number one, labels.
It's so important that
you create a few labels
and keep labels in mind
as you organize all
of your notes here in Keep.
On the left-hand side, all we
have to do is hit Edit Labels
and we can create as
many labels as we want.
We can even come in here
and rename the labels
that we need to if we've
created a few in advance.
You wanna keep labels in mind because
as you go about your day
and as you break things
down either by areas
of your life, or department or urgency,
you can simply click on these labels
and quickly and easily find
the notes that you're looking for.
Now number two on our checklist
is using pinned notes.
By default, your notes may
look a little scattered
and will continue to fill up
the bulk of our page here.
So for example, if I take
a new note right here
and I close this note, it's
gonna fill this void right here.
And all of my existing
notes are gonna continue
to be pushed down on the screen.
Now it is true I can drag my notes around
and put them in an order that I like,
but if there's something
especially important,
maybe like this New Office Design note,
make sure you use the Pin Note feature.
This is gonna bring it to the top
of your notes and keep it there,
so no matter what else you do down below,
your most important notes
will appear at the top.
Now you can pin as many
as you like up here,
all you need to do is hit that pin icon,
and let's say these are my
three most important tasks
for the day, you can continue
to reorganize them as you want.
Maybe I need to address this one first,
and then I'm gonna do it in this order.
So another great way
to keep some separation
amongst your notes.
Now number three in our list
has to do with reminders,
because of course with any of our notes,
all we need to do is come down here
and select Remind Me, and we
can select when we would like
to be reminded.
Now, we can always pick a specific date
and time, but Google tries to be helpful
by giving us some default times,
including later today,
tomorrow, and next week.
But this tomorrow, for example how does
it come up with this 6:30
a.m., and can we change it?
Yes we can, and you're
gonna want to do this
because it's also going to
affect your Gmail experience.
Up her in the Settings, what
we can do is select Settings,
and here we have our Reminder Defaults.
So for example, maybe I don't want
the reminder default to be 6:30,
maybe I want it to be 7:30 in the morning,
and maybe I want the
afternoon to be 2:00 p.m.,
and the evening, let's make this one 8:30,
how about something like that?
I'm gonna hit Save here.
Now you may think that that
only affects our reminders here
within Google Keep.
Here, now you see that tomorrow
that reminder's gonna be 7:30,
and if I push it out to next week,
it's gonna be 7:30 in the morning.
But not only does this affect
our Google Keep experience,
it affects our Gmail experience.
You may be familiar
with the snooze feature,
that if you come over to
any one of your messages,
and you can hit this Snooze button,
or if you open up a note,
you can also hit this
snooze button as well.
And if I click on this, you can now see
that tomorrow it is
7:30 a.m. here as well.
This is a setting that you cannot change
within Gmail, so for
all of you Gmail users,
if you're wanting to adjust
the default times here,
you have to do it in
your Google Keep account.
Make sure to come up to Settings,
and here you can adjust
your default reminder times.
Next, we wanna step onto tip number four,
and this has to do with
checklists themselves.
In my example here, I've got a couple
of different checklists here,
I've got a weekly review
and I've also got a morning routine.
But for those of you
who may not be familiar
with checklists, let's
set up a simple one here
just so you know how to convert
anything into a checklist
or revert it back into its original text.
So let's say that I'm creating
a few different steps here,
these are a few things
that I want to do in a particular order.
And after I've started to list them out,
I say to myself, you know what?
It would be helpful if I can
actually make this into a checklist.
Well all you need to do here
is select this More icon, and come down
and say Show Checkboxes.
And what it will do, it
will take your existing text
and convert them into checkboxes.
Now I can drag them around, I can put them
in a different order if I like.
But if I ever decide to
change my mind, not a problem.
I can come down here
and say Hide Checkboxes,
and it will revert to
the text-based format.
Let's go back to showing those checkboxes
and just show you some
of the other benefits
that we can use with
the checklist setup here
within Google Keep.
Now as I start to check things off,
you can see the completed
items down below.
Now I don't have to see all of them
if I don't want to, I
can hit this arrow here
and collapse that screen,
so I can just see the total number here.
But what I like to do is
that when I have completed
a round of checklists,
especially if this is something
that I want to use again in the future,
I can come down to this More area,
and I can say Delete Checked Items
if I want to get rid of them altogether,
or I can say uncheck all items.
So in this case, if I
select Uncheck All Items,
it's as if I've reverted
the entire checklist,
and now it's ready for a coming week
or for me to repurpose this in the future.
But another great tip when it comes
to checkboxes is that
you can drag them over
and create sub-tasks.
So for example, here I've got step one
as the main checkbox, but I have step two
and step three down below.
Now they work very similar,
here as you can see,
I've checked step one off down below,
it's showing that it's
embedded under step one,
and I can uncheck it here,
but what if I have actually
completed everything
in this phase, what if there is three
or four or maybe 10 different checkboxes,
but I know I've completed them all?
The great thing is is I
can check this box off
and it will check off all
of my sub-tasks underneath.
So another way that you can
use this checkbox system here
within Google Keep.
Now moving on to number five, this happens
to be perhaps one of my favorites,
especially when I am out and
maybe I'm taking a picture
of a poster, maybe I need
to take a picture of a label somewhere,
I don't have the digital copy of it,
but I wanna be able to convert that text.
So in this case, I've got
something here of a thumbnail,
and all I have is the
image, but what if I'd like
to grab the text from this image?
Google Keep makes it very
very easy for us to do so.
Again, we wanna come down
to this More option here,
and if you have an image that has text,
you will see this option
here, Grab Image Text.
If I select this,
immediately what it will do
is stand and grab all
the text in this image
and bring it down here.
It's done a great job, it's even formatted
it in the correct way,
it's got the correct spelling as well.
Now number six is something
that we don't wanna forget,
and that is the ability to
collaborate with others.
With any of your notes,
you can add additional collaborators.
One good example from my own personal life
is that my wife and I have
a grocery shopping list here
within Keep, and I've
added her as a collaborator
because we never know who's
gonna be shopping next
and we both wanna have access to it,
we also wanna be able to
add things to it as well.
So if you come up to any note here
and select this Collaborator option here,
all you need to do is start
typing in an email address.
Now here it's gonna pull up some contacts
that are already saved
to my Gmail account,
so I can just select this account here,
hit that checkbox, and
now this individual will
be notified that they
are now having access
to this particular note.
They don't have access to all of my notes,
but only this particular note.
So I can collaborate with them.
And if I need to change that,
I can always just come here
and delete them and remove
them from the note as well.
Please note that up in
Settings, if you feel
the need to disable
sharing, you can do so here
as well right below the
Reminder Defaults option.
Now the final tip I want
to give you when setting up
or getting the most out of
your Google Keep experience has
to do with installing the
Google Chrome extension.
So when you're browsing
here on the desktop,
you can get the most and
quickly gather information
as you browse the web.
So let's say here I am, I'm browsing,
and I've come across this
article, but I don't have time
for it right now, but I'd like
to come back and review it.
With the Google Keep extension installed,
all I have to do is
click on that extension,
and now I can take a note, I can say hey,
read this later this week, and I can add
a label if I want to.
It's gonna include this link directly
into that note, so I can come back
and view this whenever I like.
Well I hope you enjoyed today's tips
and I'd love to hear from you next.
How do you get the most
out of Google Keep?
Please let me know in
the comments down below
and let me know if you have
any additional questions as well.
Thank you so much for watching,
and remember, being
productive does not need
to be difficult, in fact it's very simple.
