We did start at 6 o'clock and has
closed session on personnel and
Items of that nature. We are back in open session
First I would need approval of the minutes as they are in your packet
Second
Any discussion on those minutes and we have minutes from our?
Regular board meeting a special board meeting with our justice league as well as our curriculum specialist
If not all in favor aye, thank you
I mean approval of tonight's agenda
No additions approve the agenda submitted second
So we have our administrative reports beginning with our student reports
Hi, I think I was starting tonight, yeah first I would like to personally thank mr.. Guttenberg for the snow day on Friday
Okay to start off we have four new clubs starting this year the first one is aviation club
so this was started by two students Ryan Badger and Mason McGuire and
They are the advisor is mr.. France and
So this club is for students
Who are interested in any aspect of each aviation whether that's being a private pilot commercial pilot?
drone or
RC aircraft not exactly sure what that is, but that's what they told me
Cool
So Aviation's Club has had two guest speakers so far in a trip to the Dane County
Airport where the members were given a tour and were invited back to watch the operations of snow removal
They had two guest speakers bill horn. Who was a retired American Airlines captain and
He spoke about training aviation schools and gave some recommendations for those interested in pursuing any aviation related career
the second guest speaker was Mike
Loranger he is a former Navy pilot in current
f-16 pilot, and he spoke about his path to becoming a fighter pilot and
The past weekend the members traveled to the ski plane fly in at the Pioneer Airport in Oshkosh
So another new club that was started this year was the computer science club
It was started by sophomore Samy Taurasi and senior, Sam Bennett
They both were taking computer science and became very interested in the idea
So they are both co-founders and and Nathan Friday is the vice president?
Mister Bava was chosen as the advisor
And then the club was approved the club is only at a few meetings so far this year
But they have had practice program
practice programming challenges for people to practice in competitions that are coming up the first competition was on the 8th of February and that
Consisted of different programming challenges designed by the leaders of the club the club plans to participate in competitions at the local and national
Level and even some competitions put on by Google and other national and international organizations
Along with this club
Junior grace melnitz is starting a coding Club at the middle school so to kind of branch off of that
She's doing Monday's after school having middle schoolers come in and practice coding which is kind of in the realm of computer science as well
Another new club is law club who was started by mr.. Barth Nick and Kaylee Buckwalter and mr.
Bar Phoenix wanted to start this because he's very
into social studies and wanted to have this type of club at the at his high school and
this club goes along with mock-trial club and
It was Kaylee's suggestion who and she is now an officer and so
they wanted to make a club that was a close-knit group of students to discover career options in the legal field and
To have like a humorous environment while exploring their options
So so far the club has had a variety of summer seminars throughout the year ranging from exploring citizens rights with the police
recent developments in the law discussions on college options and general social get-togethers
Another new club that was started this started this year. I'm sorry. I can't talk today was the badminton club
It was started by four high school students
And they started it because they really enjoyed playing it in gym class so kudos to freshman gym and lifetime
The club is very laid back for students and just want to come and have fun
But they do make their own tournaments to start kind of challenging each other and for students who want to play badminton
Competitively the overall goal is to make font to make friends while having fun flag Badman
And now for student council
Student council is hosting winter formal this weekend on set 17th in the past the student council has hired a professional DJ
but this year we're gonna have a student do it and that student is grace kingler and
Last month was JDRF. Which was juvenile diabetes
And so overall we raised three thousand dollars from fundraising at a variety of sporting events with
Baskets in like miracle minutes and last blood drive of the year took place a week ago
and
We had a total of 61 units of blood donated, which means
186 lives were saved
We also want to thank you mr.. Gruenberg for Friday's
So we have other toppers today, I'm going to start out
This week if you don't know is I love your public school week, so
That's something. We're focusing on as teachers is getting the word out there about how we support public schools
And that public schools are for all students
And we don't turn kids down and that whole thing so I have a very teacher thing for you. I have stickers for you
We're encouraging people to wear them on Wednesday on Valentine's Day because we love our public schools, so
So I will pass those around for you
We are very much getting this out in our social media
We just want to put that positive face on public schools because we know how good they are for kids?
So speaking of love for public education
We just wanted to let you know that for the second year that WTA is offering a three hundred dollar
Scholarship for any Waunakee students interested in pursuing public education so we will also be putting that on our social media
And if anyone knows of anyone who's interested
Information is available at the high school
And we act professional issues conference is coming up on March 2nd through 4th at the Madison concourse
The sessions support our goals this year joy of teaching and social justice which are two of our focuses
some of the sessions are about
Combating racism in a primarily white school district and other one's about teaching human rights the keynote speaker will be talking about contouring
Islamophobia early excited with the sessions that they're offering this year, there'll be two
Wisconsin teachers of the year presenting and we have about 7 to 10 teachers that are going to be attending
Randy's update was definitely the most fun and the most impressive and the reason I say that is because
Randy told our story to telling the story of students, and we had small examples of
Different successes that work that we're having with our students, and he made it very personal
You all should have heard it we're doing a lot of great things, and I really appreciate Randy's approach, and how he gives us updates
Anybody else attendant
If not we'll move on to the state convention reports
Great attendance this year we had by board member
And all of our lovely
Administrators them Steve stay, that's awesome
anybody want to start
I could start I also have some things I'm
Sorry
If anybody wants additional information the first few sessions I attended and I've got copies of notes and presentations of centralized
My focus was on
community engagement and of getting a legislative update from John Forester and
Primarily
hir kinds of issues as well with it whether its respective to
strategic
compensation for teachers and administration teachers compensation employee retention and and planning in general
And I'm not going to read the notes you can see the highlights, but I did want to develop that
particularly one presentation twenty proven tactics to increase community engagement
I have a great handout on that, but the good news is we do what we are doing a lot of what they are doing
And it might be for us
I would say it might be worthwhile
Inventory what we are currently doing just kind of using their framework and say we're doing that and it would make it easier than starting
From scratch because what we're doing is very noteworthy
and there are few other ideas we might consider to improve on what we're doing so that wasn't that that was from Elm Grove or
L Brooks schools
Which is from feel like an Allen girl a large district with you know one of the prison presenters those two chief strategy officer
They've got a whole different administrative
You know structure as well
but I think
You know the one thing that I find we're going to these conferences is that we're doing a lot of wonderful things with that get
reinforced a lot by the things we're doing you always pick up something new and
That's the benefit of going to these conferences
On some of the HR pieces. I think you know the things that we are doing in the use of
Committees that incorporate all the staff in these planning things like having an island before moving forward something is is the message?
that
It was strong those districts that have put things in place. I still try to figure it out some are not sustainable
We've been admitting it
and
There were some great
Keynotes
presentations as well as
Well as just conversations that I have no it's not
there is the conference itself is a wonderful opportunity to network learn and
Appreciate the opportunity to attend we also have a I didn't take very good pictures, but there were four of our students that have art
pieces
In the student art project so I mean I mean I took copies like there I can pass them around there's
Not great pictures, but it gives you an idea
I was really really really impressed with the quality of the artwork and basically for those who don't know what this is
Students are provided kind of a theme and what they do is create a piece of art
and then have to write a caption underneath it explaining what this is communicating and
The for students of need and representing we represent a group or a phenomenal and so it was really neat
This is the first time in all the years. I've attended
We've had some artwork from soprano ki students. I'm very appreciative of of the instructors who have made them aware of it, so
a
couple of follow-ups in the art
I spoke to our art teachers about that when I returned the pieces to the article and they said part of our challenges with you
Was getting students
Artwork, there is the timeframe of when they identified the theme to when you have and then the process is far
So the way that those art pieces were displayed there there was specific direction
There's a lot of work that goes into actually getting the piece ready to be submitted for consideration
So that's part of it, but they are working on some options to see if they can get started earlier
Or have students who can maybe have pieces from this year
Relay into next year because trying to have it done from
September until when those are sent in and mid fall I
Think it's that I think people who've done it in the past know the timeline and I think
That was the piece that our staff learned was that if there's a way that they could engage some of our
Our juniors who are going to be here as seniors that they could move some of those pieces for work that they started
Okay, what is and one other thing is that there's usually?
Like scholarship a large scholarship provided to a person who submits a piece of artwork and has chosen to be though the best of show
Well I got to be representative for all the resolutions which was extremely not exciting
Other resolutions that were recommended by the WASD Board passed
The one that we were kind of concerned with that would have gotten rid of the hours
Requirement was actually not recommended by the review committee so it did not get reintroduce
Never showed up
There was one put in by Wauwatosa that had to be accepted on the floor
that
It's difficult to explain until you know what a negative tertiary district is which I had the privilege of finding out through a five our
discussion on school finance
Enchanted in a separate meeting that was very exciting if you ever been to a five-hour discussion of school finance
You haven't spread it enough time the spreadsheets
Don't ever do it so the proposed resolution. No does affect us which was to support legislation
That would allow you to exempt
Any future referendums for?
debt service costs for maintenance or buildings
So if you do a referendum in the future
and you have debt service on your building from a referendum that would not count against your school aid calculation so
We would be helped by that because we are unfortunately a negative tertiary district
Where is that fortunately Stephens unfortunately well it's it's unfortunate
You lose money, but it's fortunate that you're in effect at that high of a level
sorts of weird thing but
It would basically allow maintenance and construction
To not count referendums to not come against your school a formula which right now
It does so when we pass the referendum you may say
It's a hundred million dollars, but because of this eight you lose. It could be a hundred and fifteen million dollar cost
100 million dollar referendum because you lost someone to school late I
Think that's the rough explanation see
so
Bypassing that one
They're gonna try to work on getting that into school aid that those referendums
Don't come against you in the future
Which I think is even more important for a lot of other school districts around the state especially the rural ones
Who are having heavy maintenance costs and having to do referendums for maintenance, but it's like great
It cost me $100 to replace the carpet, and I've got to pay a hundred and ten dollars for
so hopefully
Maybe something will be going on for the rural districts which would also help us
The other thing I did besides learning about school from me the other thing I did talk with was
one of the vendors there was H and H solar and
They are working on a similar program. That's been used in Madison
Which is called third party solar?
Well basically a company comes in funds your solar project
Because as a private company
They can get all the federal tax credits
Which we as a public entity can
They pay and put the solar on top of your building
They collect the money back from the solar you get paid lease
Agreement for having it on top of your building and in the long run you own it and after a certain number of years
You start getting the money back from the intern from your service provider, which would be Waunakee electric here?
So I I hope the facility committee and stuff will start looking into that because I think
We have what we did set up for a lot of space on the is building for
Solar that we couldn't do initially because of the upfront cost
this might be a way to get past it plus still allow the training and
We can start getting some more money, then we could put towards maintenance I believe
Well I guess what I'd like to share first of all is that the theme of the convention this year was tough
Which particularly resonated I think for us as a district because we've been
Working on ways as part of our strategic plans that are communicate and engaged with the community and have
two-way communication
One of the breakouts I did was an in-depth break out that Randy attended with me, which had some ideas about
Different things that other districts are doing
I think we're kind of behind the curve in terms of having a communication director or someone actually interests you that's better
Coordinating our communications efforts so I know we'll be continuing to look at some of those ways as part of our strategic plan
We can use some of those ideas
Again I really liked the keynote speakers, and I thought that the personal stories that they shared
Really bring us back to the parts that are
Important and to the extent that we can better connect education with the parts that are human and personal
You can you can teach
facts you can
skills
But the part that makes it real and can't be replaced in terms of the job market is the human connection pieces?
So anything we can do to encourage
the arts or liberal arts education
develops the whole person and
That really gives the foundation that
best lunch some regardless of what their career path is going to be so I
Really enjoyed that part and again one of the highlights of the convention always with me is
making those connections with the fellow board members
I think the better we get to know each other and understand each other's personal stories the better we work together as a group and
appreciate those individual lenses that give us stronger group decisions
once again
Thanks for that
I don't really have a lot more to add. I did a lot of
Sessions on how to attract and retain staff
Generation what's important to them that?
Was a great education for me because that is definitely
different generation and the different mindset, then I think I approach problems and problem solving with
but I think I agree with Julie and
the biggest takeaway from that week for me is
Having that time with fellow board members having that time to connect with board members
you know as you go year after year you see the ones for Monona Grove and the
folks from Sun Prairie and what's happening in those other districts and
Just just such a great time to share and connect down. You just come away with an appreciation in your own district
It kind of helps Center you and keeps you know your problems
I think become smaller ones you kind of get out there
Go ahead everybody else, so I just appreciate the opportunity and really want to thank the board members for taking attention
Any other comments
Next up we have
I
Don't know if we need to say much about the timeline for the boards and superintendent evaluations. Hopefully everybody has done their
self-evaluation
If not that would be appreciated
And the superintendent evaluations and update that we were provided earlier
Hopefully that will be done for
next four March
and what I'd suggest is what Rebecca has put together is for the approved new super ten evaluation tool that we
Went to developed last year as well as the evaluation of the priorities
Which he was this that we discussed earlier that reference
If you go into board book the quick view version you will see so fill in
PDF
Documents I've tried them what you need to do is click on them
Download them and sail to your computer first before starting to fill them out, otherwise you might feel something that won't be saved so
You know once you download it into your computer and save it as your own
Then basically you can go through and you'll see
Rating and comments really comments, and it's all just I think well done. Thank you to Rebecca for putting that together
And you are able to go back and make changes and update it as much as you want
And then you can just send it back electronically, but don't try to fill it out without doing the gunboats a first because otherwise
I don't I don't know basically
It just saves it, and if you save it save it like
Waner
Evaluation okay, I got it. Oh so when you get them, then it just gives me no visa suicide. Yep
So if that could be completed
Next on the agenda is our sculpture update we have met people from that meeting here and
That I've been able to attend not
Very frequently about a few times and appreciate all their time and effort
Right the big guns are here, right?
Michler along with Kevin laughy co-chair of the sculpture project and Waunakee Area Public Arts Committee and
Next slide please
We are a small but mighty band and ask the members of our committee their hand
And some of our members are sick and out of town
But we've expanded our committee from the last time and that we have a number of artists on
Though some who are school teachers and others who are in the community?
next
so Kathy, and I will quickly take you through a
History in progress introduce you to Michael Kalish and also to his design renderings of his design
So this all started you've heard some of us before
And when Kevin and I were having conversations back a couple years ago about we're blessed with such
extraordinary school system consistently a top tier well
why should I move our family here 40 years ago this year because of the schools and many others before and after and
how do we
Acknowledge and celebrate this wonderful school system that we have and we started stuck for an answer
and so we talked to many of you and talked to community leaders and
took some time but came to
let's
commission a major art work a sculpture to celebrate excellence in education and
honor our teachers and staff within the quantity Community School System
We also did some
exploratory work other communities what they've done with sculptures in their communities
We spent some time on the site, and we came to you a year ago
And you approved the site the plaza entrance Southwest entrance to the high school and along the way we learn
This really would be significant and favorable to the Waunakee area creative economy
So our goal is 200,000 quota works and some professors at the University said you know if you want really attract?
Quality and get some real attention from some good
Artist sculptor artists he need a bunch of 75 200,000. We have 75 definitely allocated to the
Mr.. Kalish and his team that is fixed, so we have some variable cost beyond that which is really the site
Work, and we've had some other
With quota works, honoraria travel and so on since this slide is put together. We are now over
77,000 raised and pledged
But ticket attention to the in-kind donations that exceeds
20,000 dollars and much of that or most of that is really from our committee and also school board member which is the
Landscaping and infrastructure work depending on whether we need gravel
big equipment and so on so the higher that goes the less we need to raise that hundred thousand includes a maintenance fund and
Gives us some wiggle room if there's some extraordinary costs that come along for the site
And I do want to thank waif and Waunakee Community Foundation both our physical agents for us and have contributed
through grants to us
And so we hire code works and our friend here
Stephanie O'Keefe works for Photoworks
and she also because she was a graduate at one he high school was spending a lot of time and has joined our committee and
very much appreciate that
So we have exposure to thousands of artists we had 41 hardest supplied to the press or qualification
we made effort to get Wisconsin artists so eight were from Wisconsin and
At this time three of you
Joan Peggy and Julie joined our group so that we had school board representation and
three of the VIP of the artist visited us
They met with students they interviewed. They had four of the schools
They had tours of the community and of course this was over
Oktoberfest so they experienced one a kisame click hike and it was a very good and
Yes, the libations flow okay
And so
We said this is the site as you know and this is going to be a truly multidisciplinary
opportunity
the heads of
The art department the music department athletics technology the Innovation Center want their students to participate
and because of who we have the marketing folks are going to learn a lot and
with
having a teacher involved in the landscaping former teachers
you know the horticulture, so this is going to be a phenomenal opportunity for students and
working with the world-class
Artists like this could be early life transforming
So who is Michael Kaela Lucke Kalish grew up in New England?
He was a star athlete
He was heading towards a major league baseball career when he had an injury in college which really threw a monkey wrench into that
Into the gears and so he searched and found himself in the world of art and in 20 years. He has become
Internationally known he's compared to an Andy Warhol Roy Lichtenstein and is really well known
And a couple of things that distinguish him one is color another is Americana another is recycling
Here he worked with Danica Patrick the racecar driver on
COPD chronic respect
Obstructive pulmonary disease this is a traveling
exhibition that went to 24 states those are license plates he likes the rust the color the patina and
Again, it's very creative next and another some other things distinguish besides the color is
There's an excitement, and you have to it's a discovery you have to learn here
they call this the art of finding love because
There's only one vantage point where you can really see that this is the word love
That is there next and when it's most famous is realized or if I can pronounce it realized
Muhammad Ali he and his family commissioned this work
and
again from one vantage point you will see what is there you can see the the slices that he has there in the layers and
This is 1300 punching bags that he has assembled and put to short Muhammad Ali next
And so some pop art that he does and again the layering Hills
Here's a friend Elvis next because he was an athlete a lot of his work is
both for athletes, but also that theme next
again colored a
Lot of portraits love peace harmony comes through also in his work
Our friend Ringo Starr is a collector of his and you see the next slide a number of people from the Reagan's to Boyd mother
Meriwether to Lady gaga, and maybe some folks in this room who knows
So in 20 years many exhibitions
across the US and into the UK Sweden Switzerland next and
a
Lot of press and we believe want to keep we'll get a lot of press and just recently
In December on the right. He was a featured artist Nexus clover 2017 along with our piezo 2017 in Miami
15,000 galleries and artists are there
and he's featured and on the left of the National Football League commissioned a
one-of-a-kind
Sculpture for the giving back fund Humanitarian Award which is award last weekend in the toilet cities?
And so this is my population. Why did we our group unanimously select Michael Kalish well?
He stood out compared to all of the other
Applicants and finalists he did the best responding to our request of qualification incorporating the words and the ideas what?
Waunakee is he did the best
Interacting with students when he was here his students attend public schools in LA and he also teaches
That when he can in the LA School, System. He did the best incorporating the creative ideas from
Kayla Proctor's advanced art workshop and relief did the best with the interview and finally his
Proposal was superior and hadn't shoulders above everyone else's
So here it is and this is the first draft the first rendition that he showed us
And I just need to say how exciting it was to see it
How exciting it is to describe it, but I'm going to use his words to describe what you have to see here, so I quote
Imagine a sculpture that illuminates wanna Keys past
spiraling upward to a bright future a
sculptural staircase of steel books
ascending to the sky so that the students educators and
The town may reach for the stars yet keep their feet planted firmly in their history the piece that I have designed
Encapsulate this vision start talking about education the very foundation of a child's bright future begins at school
Waunakee high school spiraling staircase of Steel books
Will be a functional sculpture during the day and light up the entrance to the school at night
Just as the school lights a path to the students educational journey
The sight of a student literally climbing these stairs are sitting on this visualize the concept of students
metaphorically growing out of the books and the knowledge that they receive it moves me to envision this sculpture as a
Destination in a meeting place the steel sculpture will last for years to come
varying witness to men growing friendships and relationships
And so when we looked at this we looked at
details of this in the next slide and
On the edge of each one of those books on the spines will be different words and they will be
steel cut images and titles of books that would be reflective of Waunakee we might have a light bulb a
Hand growing seeds railroad words like innovation dream grow
imagine and
as you notice the sides of these books are some of them are empty because
Not all of those words have been decided on yet
that's going to be part of the process of talking to the students and the community and the
Teachers and putting words that belong to Waunakee there
So this is a short a small detail of it so that you can see that it will it will also have a perspective
Whereby you can walk around this and see all the details in a different from a different angle different
Perspective and a thoughtful way of enjoying the entire artwork
There's also a perspective of color you notice that this side has different words this might be a different section it also has different colors
the colors are very in shade and brightness and
We look to seeing it being very colorful, but the color scheme has not been decided yet
And we're going to continue to work on what colors would fit our vision of this final project
the next slide has some
Hands planting some seeds and the next one is a rendering where we asked
Michael to consider adding an open book on one edge or several edges of the sculpture
Alongside the stacked bindings to make the piece more dynamic and allow us to have other laser-cut words or images that would reflect our
pride of Education here at Waunakee
also from above we asked him to
From the first rendition that you saw, we asked him to put more pathways into it so if you're looking down on it you
Could walk around it more readily and there would be
No obstruction for traffic people can come and go from community drive from the high school from the stadium
And it would bring it into a more conversational
place
Michael enjoyed his trip to Waunakee, and he left us this quote
But one of the reasons that the committee really liked him so much
was his eagerness to work with the school in the community and area businesses and
Many of these people and business have already pledged in-kind support to help fabricate parts of it
lay foundation
But the one thing that he kept saying into our interviews and in our
Discussions was he was both the most impressed by our school model and that's where he started his thinking
he said he loved the words of committed to children committed to community commuted to excellence and
We really feel like he took the essence of what we have here and put it into this sculpture
so we encourage you to follow along with Michael Kalish at on his Facebook website and Instagram and
we
would encourage you to ask other questions if you have them nick is here to answer some questions and
Our next steps here are going to be course finish the fundraising
Look for approval of contracts
And we're looking forward to seeing Michael at the end of March and start the whole collaboration from so we can move from this rendition
to a more precise
Picture of what it's all going to look like so I just want to conclude with I'm really excited
We are very excited, and I'd like to emphasize how exciting it is to see something
honoring education right in our front doorstep this community has stood for excellence in education
for as long as I can remember and
probably before that and to have us make a visual statement about who we are and
what we stand for in this district and what you have all worked for and what the community has all worked for and
Putting it as a visual statement for the rest of the world
I think is inspiring and and a wonderful thing so thank you for listening
So we're going to put up slits on and thanks jujhar can help us get there yet and
That's right, I'll be on the corner with my monkey and my accordion and you've didn't be on the other corner
I've been over here to be doing but down
Our goal is the finished fundraiser next month or two?
Michael's coming here at the end of the month the privateer on March 29 factory been tentatively have them
for road read meeting on that Thursday and
Certainly be our guests to come those of you or not those who are come
he'll come with his architect and then usually it's
Stuff can practice here six to nine months. Yeah usually the
Fabrication installation takes a number of months our original goal was to do it in the summer time obviously
not a session, but
It might be later than that so we might have to work on
But the next year
Main thing is to do it right - that's somewhat
Why you've been slower than perhaps he liked, but we see this is the first and an iconic work
for our community and
Bring others yes oozes made
No that was a differentiator the others
It was their studio excuse me into bring up hmm Michael tends to work with local fabricators
He had a tour and met over at Andrews with Sam and Ken will introduce him over at madrix also
this is going to be powder coated steel and
So that's ID and they get a great another great opportunity for students
That's his intent mm-hmm. This price is fixed seventy five thousand for him
He sought us out. He believes in what we're doing here. He identifies with he's interested, and he's doing this at cost or loss
because
And so to me. That's just
It really impressed me he also really believes in the mission of public education as smooth
Or a man with his kinds of resources and to make the choice for his own children
To put them into I think just speaks volumes
So that was another reason he was attracted to the project. He really believes
When just here the end of March he'll meet with students whenever he comes to meet with students will plant regular videoconferencing
Also, so and again he's a natural communicator with students
You could just see that either better than some of the teachers
Who are?
Sculptor artists also I mean
he has that in they talent I
Gotta say I really like the
Books in action on the sides and stuff and it
Brings me to some of the other stuff
I've seen in other public buildings is there and I'm not sure if there's a way to do it
But when you look at all the different words and stuff you can do on all these different edges of these books
Is there any way to allow future classes to pick one in other words leave a?
Bunch of them empty they're not waiting each next class each next grade can look at saying they're gonna create one book
Well not you know add a book onto it
But actually do the matching on the side now concerning the type of etching you have to do that may not be possible
It's just a way to try to keep it going and growing and changing
I think it's a great idea and that's the kind of things it will bring to him when when he is here
I think we come in there's going to be
Internal LED lighting so lights going to come out and through so at night that very different perspective than during the day
I mean, I don't want to speak for him, but he's definitely the type of artist and person that
Works with us, and what suggestions we have and I know that they use a laser
Like the water jet laser cut approach, but it seems to me that
There's definitely
to grow and change
My gut tells me that something he would be really interested given the changes so much of the
Interest
He was very student oriented and wanted into this gathering place. He wanted people to interact with the art
He said we don't want I don't want to put something there that somebody's gonna walk by and go oh there it is
He I went he said I want the students to feel it and touch it and inspired by it and have
Conversations and so that would be part of the artwork the actual
Interaction with students as they come and go and other community members as well
So that was one of the major considerations when we were choosing them was his
dedication to education and the fact that students were
the center of what he was thinking which is what I think this district has done and
Continues to do or see where we are very student oriented
Destination
Yes you see this is the original and in our conversations
amongst this we
Went back to him and said we want this lowered
no more than four feet and so this would perhaps be the four feet and
Again these will not just be a being
That's four feet and there's code
Also issues when you get over that and we also want it broken up so the pathways are open so he come from parking
The high school community drive the stadium, it's not competed
One of the things we did Jack was Jill bellum O'Brien Kirsten. I took a look at kind of the height
We also looked at the sight lines as long as being able to look at it from a safety perspective so given the revised
Designs that he sent to the committee you're more comfortable
And he felt Loring would not compromise what he's trying to do he specifically said that in his remarks
So I
really appreciate the presentation so they're bringing this to us for
approval of this
Design so that they can proceed with the rest of the fundraising
So I think we
See the process abuse this tonight is us Jerome said is the initial design
Moves that concept forward the second piece is once there's more final design and the contract pieces. I'll bring those pieces back
to their policies before we start construction
Sir any other discussion all in favor aye, thank you
Next on the agenda is an update and discussion of the current
Direction you want
Yeah, I didn't even follow too much of that in that
They'll come up with the future projects for how they expand to that
Garrett can you just clarify like when your next meeting is and what that process looks like it is looks like February 21st
So next Monday is the joint review board meeting when they will
We would initiate our goal. I think the village facet already
Expected
Do you need any
Further discussion on how it meets our criteria and what we're doing in what everybody
Thinks of that I think I know how I miss it, but I would prefer everybody to be on the same page with that
So you have the two plans one of which is
Is for the hub D building
The interesting thing also with this tip if you you get looking through
the whole thing is they have
some sums
Well I guess we should stick to
What we think or what our position statement said we were going to do
And so the question becomes
Would the hub D project happen
Whether or not
And so the tornados in your head, that's about
I
Just wish I understood
better
What type of development it was that the city is trying to attract with all these proposals and it?
Seems kind of backwards to me in terms of the approach it's like
Someone comes to the village and says I'd like to do this. I'd like some help with some money to do this so
This is what I'd like to do how much can I get and that seems kind of backwards to me, so?
Is it to restore and refresh a blighted area and replace it with something we really really want which is
140
on Main Street
How does that fit into what we're trying to attract I
Don't know I don't understand and I agree with you. I mean I got a I got
Working on this today or thinking about it as to my general position on what it is
And I can go through the but-for test and I can go through my tips were originally in that they were
Bladed area things to take care of
And and I've said this before it's changed. What the but for tests, and they still call it the but-for test, but it isn't really
It's changed from an
example of the King factory in town
but for the cleanup happening and them being involved in that that way that happened because a personal person could take that on or
Another ship that was a good chip in Waunakee was the TIF for the industrial park, but for Waunakee wanting that to to
Expand their tax base to make it not a bedroom community and do that if they don't take a lot of that
Nobody else is going to come here and say I'm going to create an industrial park here
So those were good examples of using that for a better good of the whole community
to create a better community
What it's evolved into now in both these cases TIF 8 which is of the antifa 9 weather or that whole project there
I shouldn't call it. Just happy because it'll eventually be hub deep
Possibly the other building which is
Tea walls possibly the one where they maybe are buying
The Legion
and/or any seed
front stuff that they're trying to do and any or parking and stuff they do so it ends up becoming a slush fund firm
for
Doing business a different way, which is one of my points. They're creating a way
It's it's gotten to be created as a way to take on debt
outside of their normal
Debt and so then it's excluded and they're using it as a number away
too that they can do other business and not have this debt on their books so
but I think we really have to stick to our our question of a but-for test and our question of
Would it happen or not in the in the thing that we've created as our statement, which I don't have one of those here
So it fits into
one wouldn't happen
or not
and in my opinion
At the price that is in there that the healthy one got bought
So in that case it affects the rest of the taxpayers in the village
Because things are extended out and that tax base is not going to be helping provide for services on the rest of their stuff
In the tormek case it becomes
The same they're just asking for
assistance on a project that
They can choose to come here
They can choose to go wherever and they end up making it a value decision
but to say that somebody else isn't going to come into our industrial park or not I
think
In this case maybe it is but for that they might come or they might not
But that doesn't mean somebody else isn't coming or not
It's a different, but for tests and the old but for was because of this blight. It's gonna happen. They've changed
Now they're saying anybody coming here or not and you and then you end up it evolves into
Well there's competition Middletons given these out everybody giving these out
They don't take into effect of where we are what our schools are the reasons that people come to this town to start with
It's like the biggest race and who does it benefit for them?
to increase
Everything this fast who does it benefit is it these should be in place to benefit the taxpayers here?
Or the people living here
When you take a road and you add a new road that benefits
Everybody here in these cases. It's not benefiting everybody here necessarily in my case
Opinion, that's why we have to stick with what our mission statement is on this or our
so our guideline in a very
Short synopsis is just as gary said
Did we feel like it would develop or not?
without the tip and then the second piece week added here prior to
This process getting going was with regards to value to the community so that was the left
I think clause that we added to it was is there additional value to the community
that's part of this that needs to be weighed in by the person who's
Levying the rover those are the two pieces that are kind of considered
You know you can get into all these and
to say that it isn't either of these project isn't a great thing for Waunakee is not it is yeah and
To what extent though is the community supposed to help with this. I don't know
That's that's the question there
I could give you I wrote down ten things on my belief in and how these are
no the question to us is how does this affect the taxpayers who voted us all into office and
We have a fiscal
responsibility
To look out for their interest
Okay
Part of this as a development and infrastructure thing is important
I think the village should support and encourage people to come here in areas that it could improve that I
don't disagree with any of that and or use in some of this that's parking and
Stuff that could improve the downtown how many businesses help anybody who goes there? There's some good things in this
but in the end to
give
Some businesses
an
Advantage over others that come to this community. That's a whole different question that the community should answer
but for us we need to look at what does it do us as
fiscal representatives of people who voted us into office and
Would this happen or not?
Is the important question
When you look at me Street, and what has been created there?
I don't see them not going forward so that isn't that question that?
Is the other I'll go back to one of the ones that was voted in last time which is to Kilkenny TIF
And when houses which we're getting billed at a very good pace in their got included in that TIFF
That was wrong to me because that was
Building that was going to happen, anyhow yes, and we included that in there and to me that in the that one
we would have voted against also because it would not meet the criteria of our position it does not help the
Taxpayer in this town and yes
There are some ways that you can stretch this around and say because of how we're fun and it's different
But the bottom line is the taxpayer picks up the rest
if if it isn't done correctly
So on the first one in my opinion, I'll give my opinion
I think it's a no because I think they're set up to do that and it's set up to be
for for that to happen already
And even to that degree the second building that's going there proves that there's people looking to do projects like that if they can find
The right value and properties to buy in a community that they think can support that type of project so all of a sudden you
have to
As an interesting way to say is business looking to come here
Opinion on the second one. I'll give them both and then everybody can talk all they want my opinion on that is also
It's it's it's it isn't the but for will they come to Waunakee?
They can go anywhere they want
It's whether Waunakee wants to be that place that we're gonna
Have everybody that wants to come here is gonna. Ask us for a chip that
Cuz they're why would you?
If they if they set the precedence I'm doing that everywhere now I've talked to many Village People
And they say they turn them down, and this is there's been many turned down well. That's a good one, too
Then how do you predict who start picking who you give them to and who you don't?
And or going to the business of the tractor right and I did think it was interesting
Chris Tyler mentioned at the chamber update it
You know I know that what they trying to encourage in terms of tax base in
Waikiki eighty-five percent of the tax base is provided through president. I'm pretty sure I said I'm saying this quickly and
That last little chunk of 15% is through businesses, and they are looking to shift
That valuation, I don't know that this tip accomplishes that
apartment's basically aren't they
more housing
You can argue. That's a business on the one hand I get it, but it's still
It's not job-creating
So the to tip differences at all
There's two there's two up for proposal right now, there's tip eight which is the Main Street one with up D includes Allegiant includes
Yes correct. That's the one they adjust the demand for
Max which is in our industrial park, it's roughly 13 or 14 acres
Infrastructure stuff I think happens, anyhow because that's in our development there's some things with that
But they're asking for four hundred twenty thousand dollars
People don't read this stuff
of course
you can get into all kinds of things the second tip with PHARMAC if you wanted to figure out administrative fees and
In the end of control one hundred it's four hundred and twenty thousand dollar tip
Administrative fees after if the closes when they wanted it to close
The administrator fees will be over twenty thousand dollars if you went to the end of the TIF
It could potentially be a hundred and thirty four thousand dollars depending on how that works out for
four hundred twenty thousand dollar check
It's a game. That's very up so so in year
Twenty six if they've got it highlighted saying that it potentially could be done by them
That doesn't add up to me but
Because of value increases
But the administrative costs on it are
$50,000 at year twenty six if it extended all the way to the end which some of these go they can go twenty eight years
Correct and and in most cases
I think like tormek would pay
but then they don't pay the
portion of the tax that goes towards at if they would retain
That's or more so in the hub d case that's its pay-as-you-go
They pay for what they improve and do and then they get their taxes back to the point
It's complex issue with with some different looks but
Especially on the Main Street one you brought up the most crucial part of why?
TIF districts have become such a thorn
More for outside the village that inside the village
For our school district. We don't represent only one
We have
Westport and everybody else and
Every time we especially that theory when you take residential area this one you had several houses already flattened
That were residential property they were paying into the school district
And if you create a business out of a residential property correct me if I'm wrong Steve. You just reduced your state aid
Every time we do that so as we sit there and say we are going to create more business TIF districts
Out of resin we somehow mixing residential into that math
We are shifting more and more of the property tax burden from the school district on to
residential property owners
We're doing the opposite of what the village says they pay
Attention that's because of the state of formula now when you look at this TIF district
And I thought the paper did a great job writing it out by the way
You're you're you saw a map of
One you saw initially one property which was to create an apartment building that was already in the middle of being created
But that totally goes against the whole concept of what a TIF district was for to get a business the help it needs to create
That would have been created, otherwise and they're in the middle of creating it now
We're going to say we have to give them a month. We have to shift property taxes to them to create it
It's already been done
Then we see the fact that they start adding in the American Legion
Which is to create my understanding was the possible sale for a new retirement home?
Which what we just do we subsidize a retirement home owner
We have a large retirement home in the village that now just got put in
with someone we decided to give their tax money to
To help them compete against them we just did that in tyranny - yeah, we did it in 30
But the existing one over by Centennial Park
Where was their TIF district and I had to not educated on brand-new buildings that we basically took money?
Away from property tax owners in the entire school district to fund to create a business to compete with the business we already had
And they're the but-for test totally fails because the original TIF district was
Concept on an apartment building that now they keep adding properties into that have no but four tests
Against them. It's just give us some money to help make the sale work. They have two kind of system first is
Let's be clear that property that was there
They bought a million dollars or the houses that are on there that stays as it always was so a million dollars of whatever their
Burden is is
paid taxes the same as before so the school district gets their share or
Else that doesn't change
But it's any added value that they have that the tax dollars go towards paying off the gift money
That's given to this owner right the effect now if they do some
infrastructure things I'm gonna forget my second point of
The infrastructure part that they're doing is a thing to improve the village I agree with that
I think they should do some stuff like that
And so to me you could do a TIF
for infrastructure and other things to help in it and
Try and attract people that see value in buying properties and changing it to whatever that meets whatever goal
They want to have in this in this town to do stuff - Julie's point. What do they want to make here? Yeah? I?
Think we should help up that with that but tips like that will be done within a reasonable amount of time now
That's my whole thing if you're gonna do a TIF district
It should be for the whole community. You can add value to the community
correct
It shouldn't take 20 years for it to help the community
It shouldn't take 28 years to help the community if they would do something where they helped out
I have no problem with doing some incentives and or
infrastructure help
a
Street how they hook the plug the the utilities if it improves the area and doing that if it pays back in a reasonable amount
Of years like five or seven because that's something that helps everybody
and if the roof stuff
They've got it in their
Parking I'm talking about is for for public parking
Part of this district, that's
there's 2 million dollars in there for for future parking and or
some parking solutions over behind buildings on Main Street in another area
Correct so whatever improves is supposed to pay for this event
Yeah, but it's within a certain range
That's all in the disk only about draw the map
But the problem is they drew the map so long in far your half mile range is basically
From one end of Main Street to the other by the time. They've done their so bottom line is yeah
I don't think either one of these tips
match our position statements so you have our support and
Voicing your disagreement and voting as you see yeah, that's what I would say yes. I agree. We can argue tips yep
That's until
Next week and we're still only one vote of five solo
Tour Matic wouldn't do its project and want
And
That you know has potential to create jobs
Actually, I think could potentially benefit the system, what's the problem? I have torments have been a great
Benefactor to the school district already, maybe they're a great employer in the town. I have no problem with that, but yeah, but what?
What's other precedents do you want with all that in?
What kind of how do you?
Decide that and when you're in our industrial park to say that
We're going the other way because you have do we have different tips that pass ready new air gets a tip all right
They needed a million dollars to get everything they wanted how they wanted it the building price could have dropped a million dollars
They would have had if they didn't have to do a tip
But in this case one's a minor gets the price
They want versus maybe waiting another year and the price goes down or whatever, so yes
You could promote business that way to do that is that fair to everybody else they have to help
renew air
And I great business seems to be expanding they're hiring people they got to sign up
I'm not knocking that that's competition with everybody else, but is that?
Is that right I don't know did they get overpaid for that. I don't know
But I guess you can yin. You know I don't want to take this for the rest
You know you know my point is the but for you know would they have come here
Or it would they've look for a place in Madison you know with the same
You know the same incentive packages, so if you're looking at it from community improvement standpoint
You know the businesses here. We got jobs that are being created here
We're making I'm just friendship
What well part of our school district is Madison?
But but if you look at the area
You know in in all of this economic development stuff. It's not just the community its
Point our vote represents a wider share of
communities
What are those people living in?
Westport are they living in
Madison you know we're you know just because it's located in
Waunakee doesn't mean that militant Waunakee. It's all benefits. You know you can be living in
and
You know because their company is here now the business is hereford. Somebody buys a house in Springfield or
Vienna you know whatever so again. I'll go back to what's the village what Jewish plan? What does the village well?
That's I don't know but and to be a Waunakee
We're in a great position close to Madison people who want to work here to work there. We are close to highway 12
We're close to the interstate you can get to anywhere you want with the other we have good schools great. We have great
Public Works and the people in this town that that manage our place
I think it's a great place to be I think we are going to have growth no matter what we're not a
But for destitute that we have to give a bunch of money away
To attract anybody to come here, and if they don't want to be part of you, that's fine, too. They can go work
Other places have to give money wait to do things. I don't think that's the case here
I think we're gonna keep growing. I think to manage the pace of that is more important than than
Accelerating this and I think cases like both of these
Who does it benefit does it benefit all the people in this town or does it to go as fast as they want to go?
With a lot of these or does it benefit the people at her only the businesses that are coming here to some extent
Haley I would submit that format one would benefit the community
You know because you are changing the tax base
Or you're shifting your potentially shipping having time to residential his business
You know after that TIF district closes obviously I know it's a year yeah, you know
But that one you know is you know we voted for the renewal error
you know it was potentially benefit for the
More housing I think the housing that we've got here
You know that seems to be continuing on
We don't have
low income or
moderate income housing
Necessarily and maybe that's shifting, maybe that's what some of this apartment
stuff it's not
Is it young professionals it
Don't think low income is what they're going out
I get the feeling that rates on those apartments are going to be more than the houses that would say I
Know point do you how much meat from us Karen we need to know we what we need to move forward move on so
Got what you need
Thank you
strategic planning and thanks for the discussion
So
We keep this real big picture tonight, I don't have a lot of committee meetings etc
Originally meant to really highlight a couple things first of all February 27th special board meetings
We set that a few months ago the purpose for that is as that budget workshop with the board administration and our teacher leadership team
Steve and I have spent some time really thinking about how we're going to
Organize that night, so I just want to give you a kind of a foreshadow of the format, and if you have any input
Here that first of all there's obviously a piece that we've got to do some front loading with
Information to provide the context of what we're talking about when we're looking at
budget dollars in a location so we are looking to put together a PowerPoint presentation
We're actually going to get it out ahead of that meeting
We're gonna actually do it on video in here where we'll talk through it send it out to all the participants ahead of time
We'll try to keep it in a short enough duration that you can watch it in before you arrive
So we're not spending much of that night in presentation at all will then take
See if we can collect any questions ahead of time that we could then address beginning of our meeting in the 27th
And then we're looking to break it into really three kind of workshop areas that will rotate people through
One is focused on the 1819 budget second one is an allocation of resources
We're doing some of the work or throughout the supply study for example about how we allocate dollars out to different parts of our organization
And then a third part really an allocation within a strategic planning larger longer-term framework
So really looking at the evening being more workshop setting gathering some input from other folks who are in attendance. I've got a lot of
information
and the direct instruction
Aspect of over again trying get that out ahead of time through a video so people can do that before they arrive
that's kind of the context of what we're looking at and how they're looking to formulate that and so that's in a
Couple weeks on the 27th. I think we go from 4:30. We will not exceed two hours
That's the 27th the other ones I just want you to kind of start to think about I don't need any decisions here tonight
But just to be looking at could be ran into this last year. We have our regular board meeting in in April
Between here and the regular board meeting in May
I think we had one two three four we have five five meetings in a six week period and
that's the space stuff of kind of a feedback as far as how we
Were bracketed by our regular board meetings. We have our evaluation meetings. We have a reorg meeting
We have a special meeting around curriculum
So I just want you to give some thought to that is that how we want to be structured between April and May
There's certainly some lobsters some of these are more extensive meetings and others, but I think it's just worthy of your
Looking ahead to see that if there's something we can pair together, or you want to do differently?
Let us let us know
I think we have some time at next month's meeting to kind of
Have that dialogue and maybe showing you and I can think about that as well, but a big-picture perspective
The 27th of February I wanted to point out than just kind of our schedule as we move through the spray
Okay next is facility maintenance
I'm actually gonna let Steve kind of do the the bulk of this one walk it three of our partners
Endure up here. If you recall that this was a project that we started
last spring
when we were talking about the
Facilities committees direction and parameters as far as what we want to look at for a long-term facility maintenance plan
Vendors been a great job with helping us to really pull these pieces together job LMO his staff have been very much involved
And what you're seeing tonight is starting to articulate kind of that big picture dashboard of what that
Plan is looking like and what are some of the things that we have to be considering as we move forward so with that
context I'll let Steve kind of take us through some of the highlights of the
Presentation we went into a lot of detail with this with the Facilities Committee. We'll try to keep a little higher level time
Okay, thank you Andy as Randy mentioned. We'll be going through this. We're definitely going to keep this conversation tonight at a much higher level
We did spend quite a bit of time on
Various slides with the facility committee that I'll just touch on briefly tonight
The
Organization of this presentation is really broken down to what you see on the screen
We'll go through each of those sections as we go through the presentation
We're gonna come back a little bit to the strategic planning piece. We're gonna really kind of pull out the
long-range
facility maintenance plan a long-range growth plan a facility maintenance plan towards the end of the presentation
Just so you have some context on who was working on this we do have our fender 15 here tonight joining us
We have Matt brining Matt and Brian may lash who spent quite a bit of time
Working together on this project with the school district. I saw Jose in the back
Joe spent a tremendous amount of time
Working with the folks from Finn door friend really putting this together
And we certainly want to thank all of our contractors and members of our custodial maintenance team
They really put in a significant amount of time to really develop this
This background was just intended again as reminders of the steps that we've taken in the process
We've been working on this since May of 2017
When we originally presented a strategic plan to the school board and have been moving through the process ever since
One thing I want to point out is a frame of reference
This whole plan is based on a set of parameters
that we identified and shared with the facility committee this fall and the facility committee provided input to the
administrative team as to
What they would like to see in this plan that?
information was then shared with our partners fen darf and the custodial and maintenance team to
To use as this plan was developed
So we had 13 parameters under which we were working through
creating this framework
One of the parameters is we did point out on on this page was really the determination of a useful life
for all elements of our facilities it really formed the
basis for putting this whole plan together
The plan is
organized by each
Facility location so there's a section for each school
the category of
Within the facility the installation date the lifespan or scheduled replacement cost etc
What you really see here on the screen is just a snapshot?
From what it looks like at the beginning of the high school?
We really weren't going to inundate you with a 30 page spreadsheet that really had all of this information
What we really wanted to do instead was take you to the summary in the dashboard, but behind it
This is some of the detail that you can see that went into it
documentation of the floor plans in all of our facilities the the
symbol of the camera references where additional documentation was taken like pictures and
Details of the equipment that you see throughout our school
All really leading up to is raining alley to call it a real a dashboard
Just a high-level overview of what that information is
What this shows you if you look at the top?
It provides you with the 20 year average and since this plan really was a 20 year average
You can see the identification of just slightly over four million dollars in
annual
Replacement costs for every single item that you would potentially see in our facility so again this dashboard view
Really covers all of the facilities within our district. You can see it by school
You can see it by particular type of category
This is another example of one of those higher-level views this one shows on the left-hand side
By school building on the right-hand side it shows it by category
all designed to really give us a
High-level look at what would the cost be if we were to replace all of these items on a on a 20 year old
plan
Where we want to go with this is really where we need the engagement from the facility committee and the school board members
As a reminder we are in the middle of a short-term plan
so we've started a plan in the
1718 school year that plan really is to build up our fund 41
which is our capital expansion fund over a three-year period of time and
Draw down the funds that we build up in fun 10 as a result of the operational referendum question
So this has already been approved by the school board
We've started this process in the 1718 budget this process has two years remaining
So as you can see under number two the portion utilized in this year was four hundred ninety eight thousand
leaving an average of four hundred and sixteen thousand available in 1819 in
1920
What we'd like to do is identify it under number three
We would like to request the facility committee meet again within the next month
And we bring back a plan to identify those maintenance projects that we would like to see
Occur within the next couple of years so at this point we feel like we've already established a plan for the next couple of years
What we really need to work on is what is our long-term plan
What we identified on this slide is how?
Facility and capital maintenance projects have been funded by public schools traditionally
And that is included a blend of various different funding sources as you can see here. We've identified
Referendum approvals. We've identified on referendum approvals both of which include borrowing. We've identified
Operational referendums, which we just utilized in our last referendum
We've identified our right maintenance budget
we've identified fund 41 which we have in place and
We identified an energy exemption energy efficiency exemption
Which is no longer allowed in the sense the 1780s?
1719 state budget so historically schools have used a variety of combinations to try to pay for
these type of projects
What we really need to determine in our school district and really in the community
Is what is going to be our long-term?
Funding model. What is going to be our blend in the Waunakee Community School District between?
Areas that we've identified on the screen. What is our ultimate goal as an example for fund 41
How do we see using the borrowing process?
How do we see using our annual budget the goal is to really identify?
What is our long-term?
Strategy for how we seek to fund
capital maintenance projects
Why is that?
important first of all when you talk about the referendum piece which was identified in the previous screen
Districts traditionally have sought to fund the majority of facility maintenance projects through referendum approvals outside of the revenue cap
two major reasons why
The first is that the cost of projects with a long useful life like a roof or paving
Can be paid for over a 20-year period of time to match the length of a loan?
the second is that
facility maintenance projects are not competing with the cost of educational related programming within
the concept of the limited revenue cap funds
We spent some time talking about how it's the concept of referendum
funding as a source for
Long-term capital maintenance plans, and we talked a little bit about why?
That has been utilized when you look at the chart you see on the screen
It's a reminder that public schools. Have a
20-year
rolling window
under which we can borrow through referendum approvals as every year is paid off so as you know right now the
1718 fiscal year is more than half over that year will be paid off and will be replaced by another
Year at the end which is zero
So at the completion of this fiscal year you will see we have three years of our twenty year window at zero
You see that we have five years that are approximately
2.8. Million dollars, and you see a couple of additional years that are around 5 million dollars
So it's important to keep in mind in any long-term
Conversation as to how we are going to fund our facilities
How does this 20 year rolling window for borrowing?
Play into that decision-making process. I mean just as an example
We've when you talk about like a 5 million dollar project so a 5 million dollar project
Let's just say hypothetically to complete the additional work at Heritage
If it was borrowed through a referendum
What you typically would do is go out to the year 2030 20 31?
Put your 5 million dollars on your debt service schedule, and if that referendum occurred this year in 2018 19
You would pay for the interest cost only so your cost the taxpayers would be let's say
$200,000 if instead you went out needed a referendum to exceed the cap for
200,000 you only have
$200,000 to spend to do a project and you cost the taxpayers
$200,000 so
The referendum process been heavily utilized by schools
because it does allow you to
Put in long term plans as to what you want your tax
Levy to look like and how you want to accomplish these
Projects, so it's important to keep in mind when we get back when we're at this previous slide
What is our blend going to look like here in Waunakee, what do we want to seek to achieve?
What do we want our goals to be this is not something we expect to answer in the next month or two?
But Randy and I would like to kick this back to the facility committee as we complete the short-term steps
To then begin talking about the long-term steps and as important
We have to remember that under the facilities in district growth section of our strategic plan
We have that whole other part of it, which is what mark refers presented to you in December
Which has both short term and long term implications
It is incredibly important to connect what Mark shared with us in December
with what we are learning now from this facility maintenance plan to really have a
coordinated effort between those two areas
So our goal is to move forward to work with the facility committee and start having those
Conversations about what did we learn from the mark Rafa's report in December?
What did we learn from the facility maintenance plan report in February?
What do we need to do in the short term and how do we need to get begin planning for the long term?
In addition to that Randy, and I spent a lot of time talking about the statement at the bottom here is
We have to begin working together to connect and coordinate all of the sections of the strategic plan
across the whole spectrum
Because what we want to accomplish in one area directly affects over you are in another area
Because as an example as a school board you
May have goals in a different area of the strategic plan that you would seek to use funds
Underneath the revenue cap to try to address
Which may cause you to look at a topic like this in a different way so even though?
We're saying here we need to connect both pieces under the facility section
We really need to connect the entire strategic plan together
Because all of these pieces really are interrelated
That's why Randy and I are starting to talk through
Once we get through this whole process the spring because you've got a number of these still coming
How do we work together with the school board to start?
Coordinating and connecting all of these presentations that you've been seeing
So far this school year
At that I will turn it over to any facility committee members have anything that you
Wanted to share from the meeting with the other board members John David Berg Gary
First off. I think fin dork did a great job
Being so thorough that they scared the heck out of all of us
And we haven't even seen the whole pair no, but my question to you is so
What we were trying to address when we started looking at this process was that everybody's always
reactionary and in my
budgeting when I do something or any business or any more homeowners that they know they have something come up they try and save for
It and take care of it proactively rather than always being up the RUS bad now. We got to go into debt
Which is what we most schools and thus included. It was done before so with our long-range planning and our
Like you say it fits into the plan
To how it's gonna affect over there areas we're trying to figure out
At what level we can mix and do, but what I didn't realize or know before was how that's gonna affect
is
By putting it aside ahead time because that can affect our eats and all that all works
So depending on the blend we talked about those various different lens things like state aid are affected a little bit there family fund
41 is treated differently than
139 so we really have to start getting into the details of those five options
Are we laid out because they are all different like you noted
141 is more of a process where you can set aside money on the front end keep it there
You don't always have to spend it
Referendum processes are different even your annual operating budget is a difference
What we're hoping to do is to have conversations with the facility committee and ultimately the entire board is to
for this community moving forward from now until
2030
How do we balance the growth identified on the?
plan go back here the
The plan that's on the right-hand side of the green the long-range facility growth plan presented in December
How do we balance that between now and 2030 with on the left-hand side?
The facility maintenance plan and the needs identified there
I view planning areas sitting down and sketching out for the community and engaging the community between now and
2030 how do we want to coordinate all of these
topics together
so that as we look out towards the
Taxpayers we have a plan that we can explain to people make sense over time and ultimately
Protects the taxpayers from not necessarily having a large spike in any one time instead
Planning for it over 10 to 12 year periods time, but this is a very
It's really a planning focused forward-looking
conversation that we would like to have
As we've gotten deeper and deeper into this we realized that
There could be a strategic plan and goals and they and the human resources arena
That you might want to use a certain funding strategy for that might change the way you would want to look at this one
It all depends on what the priorities are and how all of these pieces end up coming together
We want to just emphasize that you know making a decision that one section of the strategic plan in
Isolation is not a good practice without looking at the total scope and where we really want to go as an organization
You know look at
community structure facility committee kind of identifies
You know where some of this discussion should that happen this in the question?
And Jacob I wanted to share with you that we had visions of you might remember this room at a facility
Committee meeting you sketching across
And we hope that snapshot is what you were looking for please remember when you put all future in there
Or does that look familiar? We were trying to take your stuff and
Yeah, that's err. Any money you got a suggestion yeah, that's a great point we're good
We're going to have to connect budget community conversations and HR committee and facility committee and and these are
quite in-depth
Presentations as far as what it is that we are bringing forward
Whether it's the the mark refers plan which included a new enrollment projection and a new facility
Projection through 2030 or this plan which is our one of the most comprehensive
Long-range facility maintenance plans that you're going to see or our idea to have three to five year goals in human resources area
or all of the goals that you saw identified in the education area, it's
connecting them all together and
Planning them that as we realizes each one of these is coming forward
We do need to have a process at the end of this
where we can look back at everything that we've learned in the last year and try to put a coordinated effort together I
think
You know I see where you're going
But you know historically I think some of the things that have happened is
Some of these maintenance items have been referred for so long that
now instead of fixing $100
And you know how do we you know as we go through this process how do we
Stay away from from that you know if we can fix it you know with five hundred and thousand bucks. Let's get it fixed
Maybe extend them like something next
you're
Right, that's a great point Jack, and I think it needed to start with
identifying everything right and this is our very very
Comprehensive way of identifying it and now we've got the information we need to really begin
Moving forward and doing the planning that I know all of you want us to be doing it's taking all of the feedback
We've heard from you in various different committees
Not being reactionary knowing what the amount is planning for it moving forward. We now have the
Information that's going to allow us to do that
Like this what's the mechanism to?
You gotta make some decisions me with the biggest thing the example
I've used a few times is light so this room this room is on or this building is on the plan
I think Brian you said it was like you're five or somethin. It's
$222,000 I remember you know this thing is that you go through to do the lights and change them from these ballasts to whatever else
Prairie elementary was at the point of that's on the plan
That's in year one
I believe because the age of those lights are at the point of where they would get upgraded to the LED fixtures
That's eight hundred thousand dollars now obviously you walk into Prairie the lights were fine
There's an energy of peace there to ignore your stadium is in the project
There's some additional funding outside of fund 41 or referendums that we have for those pieces
So there is a piece of trying to now take all of this data, though
Though all in plan and decide can of where do you go out?
The new intermediate school as we know it 13 years as that was our number four carpet
That's what Falls so we're what is that?
How is that gonna play out Arboretum is in year one with or your two with?
The carpeting at that facility so it's now point of taking that data
Making some decisions as far as where we go
I don't Gary you and I had that conversation as far as
If you follow it year by year that may not be necessary what we're absolutely positively needs to be done
But then you have the flexibility through the spreadsheet to move them on the plans you can you can strategically?
Defer them not to further because your because of the fight
So do you let go
You know I guess
I
Think during that facility meeting and part of the reason over the years
How many times we talked about the facility over time was the idea that just like this last referendum for the intermediate school?
It worked out that by doing it when we get it in the amount we get it in
the property tax increase the other owner was
Now you could say don't do the referendum and we all get a property tax cut yeah
And then you're gonna pay for it a couple years later when you get a massive increase
By doing the referendums and setting about this 20-year plan will allow you to to look at your maintenance five years from now
Say, you know what we're looking at you know. What's the next school going to be which we learned back in September
we can see something that's going to happen in a southern number of years and
Then looking at your maintenance planning you put them together and you start figuring out the growth in the community
So that you can make the next referendum be another zero property taxes
The idea is to try and pick those windows where that can happen so you're not doing massive jumps at a bad time
so that you're causing that increase and
I mean the intermediate school referendum was perfect. There's great time now
We've got to set up the next one and this plan will allow us to add the maintenance on top of the new building so
That you can keep it same level
Which is dark once? I?
See if we can pull it off again. No I said we're gonna do it before Steve retires I
respect or understand
I'm not saying
I'm against referendums
Yeah, no. I just I think I think I follow the strategy and I think it's good strategy
It's just I'm just cautioning that
If we don't happen that's building referendum
You know putting off deferred maintenance or our doors and windows are falling out and things like that
Which forces us I?
Think I think what you guys did is great. You know
facility plan and you know identifying when
Everything needs to be done. You know because that gives the board and everybody here horizon Philip
One what what these guys did for us, and the plan shows you is
Everything at its maximum level, and there's there's you can buy Calvin Klein Jeans, or you can buy a farm elite teams there?
There's ways that you can bring this to a different level. There's also
It isn't just referendum, but if there's operational
that's the blend where do we get this from and how do we make it work with the rest of our planning so that we're
not
deficient in other areas so
There's ways. I think we can make this work
And it's great good. I like the lights you know
There's incentives out there to to go after the incentives that might move up so that you can capture those
Incentives, so you know so there's gonna be a lot of change in fluidity in
incentives and
Different tax policy and things like that, but you know gives your own and like I say I'm flawed what you guys did
So we'll bring back the next iterations of the students of syllabus Committee and
Eventually we'll have some of these things work their way through budget as well
Other districts are not doing this. I think it's oftentimes part of the initial referendum planning
specifically for a building or two when that district-wide and not in the same context that I'm talking about so
I just think we're so happy to help you jump higher and deeper
That big Brian wants to go a little deeper yet demonstrate always
He's up again, I mean this is gonna fit right into camera continues on with the whole conversation of our
Analytical planning, but it also fits into what we'll be talking about as we run into the 27th of February so Steve
I'll let you kind of take off on this one as well, right
So with this presentation one of the things that we're gonna do is take a look
Backwards quickly as to what it is that we've accomplished in the last year
And then we really want to take a look forward to say what it is that we are really looking
forward to working on is moving forward
again strategic planning
What we're talking about right now is under the budget and finance section under the strategic budget planning section
the analytical planning piece down there at the bottom I
Wanted to remind you we gave this presentation a year ago, and we identified three goals
I think it's always important to take up a moment to look back and see what did we accomplish with those goals that we identified?
The first goal that we identified was a budget goal
And I again just recap for you. What it is that we worked on in the last year really to meet our budget goal
When you start looking at it all identified like this you do realize that we did accomplish you know
Quite a few of our goals within the 1718 budget including things like qti salary
adjustments
our short-term strategy for fund 41 the warrior stadium project completed the wellness
Clinic trial period what we approved for increases in compensation this fall?
Our second goal was what I am calling her the reallocate goal
if you remember we started looking at
Analytics to try to find opportunities to allocate our resources in a better way
One of the things that we shared last year with you was that we were leading the county in
communications expenditures as a board you approved an
investment in new
telecommunications equipment
at three of our
Facilities and and also three of our schools also at Bethel Circle to really address what you see on the screen here
We're we pleased with the way that is going and you will see in the budget process how we're going to be able to reallocate
these dollars
based on seeing this analytic last year
We knew that we needed to continue to invest in energy
Efficiency projects which as a board you approve the middle school gym lighting project last summer
based on this visual
We knew that we had an opportunity to increase our facility
rental revenues of the school board then revised the policy so
Last spring you revise the policy on facility
Rental fees based on seeing this visual which we were able to increase our budget
in the 1718 year in addition we
bid out our transportation costs that resulted in a cost reduction
The board approved paying off the Bethel circle loan which allowed the funds to be allocated a fun time instead of principal and interest
Payments, and we allocated the remaining operational referendum funds
in addition to that you did see last year that we
Were the highest spending district in the non-capital object areas supplies non-capital equipments
We have distributed an allocation of resources
survey to select a Dane County and state of Wisconsin district peers
We had a forecast 5 goal
As Kurt Kurtz back there Curt and I attended the
National conference in Illinois back in October which was a great experience for us to be there other?
kurt tim and I attended forecast five regional trainings in DeForest and in Waunakee
And I've also attend attended additional financial related trainings. It's been great to sit through the trains with
Kurt and Tim as well to kind of understand the connection between
some of the data that they look at and some of the financial data that I look at
As you know our district was awarded a project of the Year award for really our use of
Visualization that data, and we're looking to continue
Pushing that forward as we move into the next budget cycle
In addition to that
we've tried to take a leadership role and really on the topic of using data analytics to improve the alignment of
resources
I've been involved in several
presentations on this topic so far
Randy likes to push me outside of my comfort zone so on this one I jumped way out there
Back in October as an example. I partnered with a school district in Pennsylvania
To do a presentation at the National Conference. I'm actually going to be attending the school board conference in April
To discuss this topic I'll be also presenting again because there's this manager conference in May
It's all really designed to create those partnerships
Where groups of individuals are working together towards that common goal of?
Really using data analytics to improve the alignment of your resources and seeing how?
This works in other states and seeing other districts use it allows us to have a better understanding of how this
Can be used in our district?
We've already developed an 1819 budget timeline that will include
the first draft of the budget planning process coming March
1 change that I want to note for you as I'm looking to create a
Comprehensive budget planning document that now would and will include
Not only that the planning documents that you will see in March
But also will incorporate the multiple drafts of the budget
I want to just have one source for all of you as board members to know where to go and to see our financial information
So there won't be separate documents created is just going to be one source that we will use to continue
working on budget planning
I'm going to be introducing new data analytics multi-year data analytics
and then high-level academic data into
the budget planning process
I'm going to be introducing a new state-level peer group
In addition to the Dane County peer group are comparables that we would like to look and see how they're doing is
Graduation rates
So it's the data that forecast five has that's data
That's reported from the state level that we can now bring
Into data analytics just like we can on the financial side
So I'll be showing you what it looks like it's just gonna. Be really high level overview
Things like he sees things that you've already seen Ethan says, but it's just presenting a piece yes in a different way
So it's presented through the forecast
approach I'm not intended in any way to
replace any of the
presentations that Tim does but just to show
Information as to how it's also presented in this tool
So I want to introduce some of the academic in for me that they are providing as well
And introduce the addition of a new peer group does they link up in with likewise - it BPI?
So it's it's very Peggy's question is does it link up with diet-wise - it's it's a different way of looking at the information
That's the data so you know and then the other question is
There's a lot of data analytics are there any scenario building
Capabilities in that as well so that when it comes time to predict and based on different state budget
Different monies that might be available for whatever source yes the scenario build building is built into the budget
Forecast model it's only really on the financial side, but it is
One of the newest tools which was great for Tim and Curt and I to learn how it works is
The ability to analyze school level peer groups
within five to ten minutes
We now have the ability to find the closest schools in the state of Wisconsin that look just like your school
So what you see on this screen is a snapshot?
These are the twelve most similar middle schools in the state of, Wisconsin
Compared to our middle school based on student demographics, so you can very quickly pull
across the state of Wisconsin a group of schools that looks exactly
as close to your school as possible and show things like
Staffing show things like academic performance. This is just one visual. This is the Wisconsin Department of Public
Instruction
report card accountability rankings pulled in for just this specific group of schools
You can pull in a whole bunch of other things
But this is just a showcase
Where this is going this is going down to the school level where you able to very quickly?
Create peer groups and pull up any data that you would like
This type of analysis was not possible before the creation of school level data in peer groups
in addition
What I've identified here
The most significant accounting change
That's taken place in decades is occurring in the 1819 fiscal year the federal government is now requiring
School level financial data to be reported to the Department of Public Instruction and then ultimately
reported to them
so currently
For school districts we do not report any of that information to the state of Wisconsin or the federal government
but effective with the
1819 fiscal year we will now be reporting our financial information in a completely
different way
So we are going to have to go through and make sure that the majority of our expenditures are assigned at the school level
The ultimate goal and the reason why this information is being shared
Is a strong desire to look at school level financial data to seek out?
inequalities not only within your own district
But across the regional area so ultimately the federal government and the state government is going to be able to look and see
how
What resources are being identified and allocated to school buildings and things like per student resource?
Allocation will be very easy to find and that's what I mentioned at the bottom
with this change with school level financial data reporting taking place
Data analytics at the building level. We'll be able to incorporate
Academic staffing and financial data all in one place, so you will be able to in the future
Pull up a particular School
Find the closest schools to them
Find the financial resources that that school has find the staffing
Resources that that school has and just map it all out together
And so this piece is new it's going to be a significant change
But it's going to lead to
A whole different level of analytics coming in the future from the school level jack is this accounting change
Tim do you know is Tim back there is this ask the change apply to private schools, or just public schools
Not even about your school
So it's just spending it has nothing
So we've identified goals for 1819
Under the budget or the balanced budget goal. We've added aligns
resources with the strategic planning initiatives of the district
number to implement strategies and process improvements to reallocate existing budgetary funds to areas of greater priority
three engaged the entire
administrative team and opportunities for staff development with the forecast five products
Now that Tim Kurt and I have had quite a bit of exposure to it
We think it's important for the entire national team to be able to see what's capable with using these products
The fourth one and this is a pretty significant change
Analyze the allocation of resources survey and develop a model
to allocate resources
From the district level to the building department level
beginning this year with non personnel budgets
So this is part of what Randy said that we want to do at that meeting two weeks from today
It is also something. I'm going to be doing with the budget committee as we move forward over
the next couple of months is really creating an
allocation
process
That identifies how we distribute those resources from the school
and we have a
Survey that the budget committee did have a chance to look at and provide input into as well as the administrative team
That really shows us the differences and the way that we are doing it compared to other schools
So we have quite a bit of data now that we could take a look at to suggest some changes to the way we're currently
Allocating resources and then the fifth one connect the strategic planning initiatives together through a long-term resource allocation
So we've identified those five goals
For moving forward into the next budget process may be happy to answer any questions you may have about
Any of the information on this presentation?
Thank you
They thought the last item that he had on there was the connection between you've heard that multiple presentations tonight
That's gonna be a piece that we've got to figure out. How we are gonna fill you that around our table here
whether that's through some of the board development time or some other things that we have to do as far as carving out the
time for us to handle some of that discussion
Next we have
Sheila's here to walk us through the summer school class lists and fees that you found in your packet
Thank you, Peter sure so hopefully it's pretty easy. I present summer school to you and boots in a wool sweater tonight
Really our courses are
Mostly the same we had a couple of new additional we had a lot of renamed which is just due to our new program
So elementary engineering had too many characters it became
Builded the description will be the same, and we rotate a lot of the curricula in
K-6 at least so kids could take it a couple years in a row, and it would be different for them
Questions you're not for me
No
Pretty much the same with the exception we had tuned in were right where we need to be
Mindfulness we could do at a zero
It's a new because it will have a district budget associated with it the artist in you
Replaces crafty creations and it went from twenty dollars to fifteen
Okay preschool aquatics
What does to Asterix means and what is that aquatics cost?
But so the bottom swim sessions should have had two asterisks and so on
it's
Asterisk because swim lessons are prorated over the July 4th where they only have two so it won't be
45 it'll be prorated for the two days instead of all five
Why does that one do that
Sure good question
The reason for that is what we can submit to DPI and the rules that go with that because their preschool
aquatics that they have to be three or under they fall into a different ballgame and a set of rules about what we can and
Can't do
See if I don't know if you wanted to add to that yeah at that age
We don't submit for summer school minutes so therefore we're not
under the restriction of the the other swing courses we do submit for state aid for
Reimbursement and when you do submit for state aid you can only charge actual supply costs and when it comes to something like swimming
We'd have to create something to charge our little forward, so we can't charge for chlorine we cannot
keep
Emotional proof
Any other discussion all in favor, thank you. Thank you
New club is an organization yeah
Yep, the the new club
I have tonight is actually coming out of a sequence that normally they come through our co-curricular committee
And then here this one
I am just bringing it here because I thought there was a few
interesting nuances with it
First of all it's being forwarded by two of our senior students that they would like to try to get launched before they're out of
The high school, so it's really an eco Club focusing in on some of the environmental pieces
and Elizabeth hikes has agreed to serve as a
Adviser to that. There's no cost as far as
Payment for the advisor at this time that would fall into the same criteria where it needs to be have to show
sustainability for a three-year period
But given that it's being proposed and that there is interest as you can see in your packet from students to join this I thought
This would be something that I wanted to try and move forward this time and interest of trying to launch a real positive
Club at the school
This one baskets for $100 they have a night off, yeah
We'll figure that out there, and this is basically just some seed money before they start
Doing any fundraising or doing any concession stands or anything of that nature, so just gets them off the ground
Yes, that's something that we have to improve that dollar no we can find that
Cup of Correspondence tonight one a new packet is just the notification of the AP district general
That's until we've received the last few years, so I just wanted to highlight that I believe brian has a banner. That's
Going to be and the high schooler is in the high school so what does that mean?
Brandi have any background and what how we get on that list for AP on Earl
Over the course of the last few years and really what it is
That's what they look for is
Increasing the number of students that are accessing our AP classes and along with that increase in enrollment
Basically that again the performance level is either maintaining or increasing as well as solver think
Those are the two constants yeah very pleased about that
The other correspondence is again, Bryan sent me a notification these did not make your packet
but I received them today for two of our National Merit Scholarship competition people who are continuing on our Sophia Liu and
Alexis anundson
Stiva plate covers some stuff doing I wanted to comment
where audit with our new audit company, I think the
committee in general is very happy with their thoroughness, and I think Steve is - it's it's
been an improvement so
It's good to see gives us things to improve
We had a number of items we
Discussed there there aren't any action items
and you see this evening a number of them will continue to work on like the audit report as Gary mentioned a
Few other pieces in there we continue to bring back
For discussion as the months go on, but at this time there weren't any action items to forward to tonight's agenda
We received reports from the intermediate and the middle school on their
technology used to send numbers and
What was especially we refreshing was not only was it an update of information but?
Chris Hetzel from the intermediate also had some very positive suggestions for possible solutions and
Ways we can make better use of resources
Is that pretty much it it all they have to that's exactly right Julie
And we'll be bringing the summary to the next curriculum meeting and then for the March meeting of the pool board
You'll begin to see some of this
Many things
You did see the one presentation already on plant the second part is about the baseball field best record
Distant
what you see is we have the
Booster club members and a coach from our baseball team talking to the Facilities Committee if you recall about 18 months ago
We approved actually improving the dugouts as a project for the varsity field
The Booster Club decide not to move ahead with that project
In light of trying to have a bigger vision for some of the work that they would like to accomplish so what you see
This screen is we can scroll down for me muster with the JV fields burning
That's perfect right to everybody what you're basically looking at is we have
Dugouts and the JV field where we do not have them currently and then we have dugouts up here at the varsity field
There's another one up here
Where they want to do a recruit that stood up?
They also want to add some additional pieces a Vulcan heads up that
Can be filled they also want to do what's called a top rail along the fence line so if you think about
the chain-link fence there's a cap that goes on that so
If a student had to reach for a ball over the top that they were it's a safety feature you can scroll down
I'm sorry too tough to the varsity field there to go
there looking at a new scoreboard on both of the fields and also something called a batter's eye screen which is a
Screen that they put in the outfield so that when the batter
Can see the ball better as it's being pitched to them, otherwise? They lose it in the sky
So just heavily evolves yeah, there you go
And so they think they're looking at this is kind of their larger vision as far as for improvements to this whole facility
their first phase is to do the dugouts and
The cap to the top of the fence rail
They're looking at they would actually like to still accomplish that before this spring
So there's potential that I may be back here and March with more specific detail on the first phase and then the other pieces
The bullpens
Upgrade to their sound system and also add a concession window into their storage area
And then also look at adding a storage area that being at a future phase to come along
Probably in the next year or so but obviously they have to bring these things forward as they
Have been planned out and as they have to fund
Facilities committee reviewed this and has approved the first phase for your recommendation today
so the first place again is the dugouts on both the JV and varsity field plus the
Cap to the fence they also want to continue to look at their their fundraising through callosum unity
They have some individuals
Who are interested in donating towards the project and then also?
Resurrecting the pennant program that they've had on the lights for the last four years
so looking for
Action tonight to approve them moving forward with this project
Asking for any money their fundraising in all themselves, and they just want them. This is this is totally
Oh, yeah, this falls within our policy on facility improvements
And they are funding it what we are the reason it's coming here is our policy states
About the concept has to be approved and the final pieces have to be approved before they start building
So again I'd like to acknowledge and things I'm there from work on this and to make the be more aware of
How much our programs are funded and depend on?
booster group and private donations so at some point maybe that's worth a bigger discussion because if it's
safety features and
basic stuff that makes
playing the sport
safer and better enhanced
What is the district's responsibility on that I mean? It's great. We have this money health but
If we're offering programs shouldn't we use providing the basics?
Pretty conversation
Next
Policy committee has a number of policies have you have five different policies in front of you some of these are
Are being updated to just be in line with what our practices are some of them are in line with?
some changes in law for example bringing back the part-time open enrollment that went away for a
Cycle and now has been brought back. So that is a
Bringing back. It's a rewrite, but it's a bringing back to part-time open enrollment piece, and then the medication administration is just articulating the
ability for school staff to convince turnerkn
So I know that we have
Steve is here for who has put together the part-time open enrollment
Tim has done most of the ones that dealt with the student assessment and graduation and Kurt was the medications
So there's any specific question, so you'd like us to walk through those. We'd be happy to do so have your pleasure would be
This is a first reading, so there's no action required
And then the one thing to note is that you know, what used to be called these options is how early
post-secondary opportunities are to some types of
service
So and I know you had there were some questions from the committee with regards to that
with regards to what we could
What we could do if somebody didn't pay their fee
So if you want to fill in a couple of the blanks that words from the committee level that you've now researched there, so
The reason why we have a revision for policy
343 for which is that one now titled only post-secondary opportunities there are some significant changes in
Last year's by annual biennial budget that replaced youth options and course options with these programs
There's a lot that's being clarified
However the deadline for
Students applying for fall courses is coming up on March 1st
And we thought it was important to begin getting some forward-looking guidance on one piece in particular
As we went into this process and so
I think the key thing that the committee asked was
If a pupil receives a failing grade or fails to complete a course
Do we have the ability to you as a board have the ability to
preclude their future participation in that type of program
And we knew that was the case when we met with the committee for the start college now
Part of the programming that is what applies to technical colleges?
subsequent to this
Sat down with a representative from dpi and was able to clarify this does also apply for early college credit
Which is the four-year program the other thing that I was able to clarify
With both the Technical College System and the DPI representatives subsequent to the committee meeting is that
You may remember for youth options we had a limit on the number of
Post-secondary credits we would reimburse a student under youth
We set the level of the lowest allowed of the state law which was 18
There was a little ambiguity as to whether each program had its own cab
Dpi in the tech college system were able to clarify jointly that there's a single cap
combined for both Derick college now for the Technical College and early college credit for the four years
That's an important thing for you as a board to
weigh in on in particular because
You know our assumption administratively has been because we had an 18 credit cap
For you the options that you would wish to retain that camp for these programs
Which are really the successor to youth options, but it's not a requirement under state law that you
Set the cap at 18. We just felt that was consistent with our pilot practice
You could set it higher if you would not even have a cab, but that would mean would be paying for more pedals, so
How is this affected with like the?
Capstone and dual credit programs with foreign language and so on do those count under this, or is that that's separate
We don't know yet the way the law is written
today
Dual credit for your classes like our cap classes Spanish five and six French five
Are covered by this which would be a cost shift the other ways this operates are actually cost favorable to us
But that would be a negative cost shift however
There is a bill pending in both the assembly and the Senate that seems to be moving forward very well
That would carve out
high school based dual credit for your classes like cap
from
The control level under college credit program, so it's likely
We'll hopefully know within a month or so that this won't be an issue
Might make it more likely if it does include those classes that summer students would blow through that 18 credit
It certainly would yes?
But I would say I mean if it doesn't we would have a few things to consider so
We're operating under the assumption. It's an important question. We're operating under the assumption that these trailer bills will pass and
This will be exempted
But if it's not there will be two important questions to consider
What is the camp and quite frankly our financial exposure for this could be on the order of 40 to?
55 thousand dollars annually we would at least have to have a discussion about
Our participation in that and we're hopeful that it won't come to that
So you said it at 18, what's the minimum 18?
And that's anything that they take is paid for in general by us
So I mean everybody in the district pays for somebody going to college
Partly yes, so if they're taking a two-year Technical College
it's
fully covered by
the district
And whatever rate the Technical College charges us if it's under early college credit program
four-year campuses like uw-madison
are restricted to charging only one-third of the regular tuition for the course if it's you know like a
UW colleges like UW Baraboo or Rock County or something like that is a 50% level, but their tuitions lower
There is a fund in the budget to reimburse us partially so if a student is taking a course and we grant them high school
credit and
Post-secondary credit for the course we can get up to 25% of that reduced level reimbursed by the state
If they take it for post-secondary credit only the student
And it's kind of laid out. We don't really get into the weeds here, but the student
Family is responsible for up to 25% if they don't have financial lead and the state might if their funds available
Reimburse us up to 50 percent, so yes
There is still a significant district contribution, but that operation of it's actually much more favorable to us in the old youth options laws
We're paying over we would pay less
Any other
So
These will all be brought back next month these will be brought back some other changes that Tim
reflected will bring back in the next iteration of the policies and
Okay
Performance indicators history the committee discussed the port priority performance indicators and
The discussion about the communications audit was we had around the table and the community recommended based on some
the
Costs and resources that need to be allocated to this in line with other priorities that we have
at the district methicillin program with its prey on me because it's
To focus resources on other things right now, so just wanted to let the rest of the board and all that
I do have to say that part really
Disappointed me because this has been on our radar screen for a long time
And it just feels like camp and continued to kick down the road
So if if the audit is not the place to start because it is too expensive
Just sure we're doing I think we're doing a lot
a lot
We are communicating by
Unified's the message oh this already ever get formalized communication strategies implanted, right I
Guess just after the workshop especially that I attended with Randy at the state convention I
Think it's past time that we have a staff position
Dedicated to that it felt that way to me. That's just my opinion at this point I
Guess I would say that there would be a tough sell
Some of the other players taken care of doing a little more research into
Having plan okay, I guess the question you know if you brought a full-time communication person
That's the correction
Like what what is that position?
That's one of the pieces in there that's it can be anywhere from is it full-time part-time
It's full-time water districts most districts
Have a full-time you probably look at your average is about is about 60 65 grand. That's kind of where you're at
I mean you've gotten places and it Lauren you got places in her life something that was got a handle on
The Wisconsin school public relations group did a survey of all the districts that have these
So you have anything from my smaller districts through us that have full-time folks to places that are larger
And you've got a lot of folks is like us that don't and you have just what are they doing? What kind of worker?
What's their job description pieces? That's the cost so you have I have some of that data
Is that fully birdie there?
65 no that's best by this the base salary, that's probably with you say here looking your total. Cost is probably 85
roll-ups
I'm curious if they're gonna know. It's earlier on that when you were talking about if there's no way to
When you get into technology people
Half of what that job is being able to manage it go through
Technology people and usually you have somebody that can do that and maybe get some it does both and or half our mass media
classes and all that stuff just like you did with the
Scoreboard is the same type of technology and whether it was bad, so maybe you can find some way to manage both
And then you get a better usage out of them to do the other
Two it was some kind of internship
Or I mean, it's their grad student that wants to launch a project and write a paper on be a case study
I mean you know could we be more creative in terms of there's other things? We could be doing this goal was
Create an audit yeah
and then position yourself for a position as a communication specialist so the
Committee stated that they thought we should put our efforts at least temporarily right now
Somewhere else doesn't mean communication stops, I mean and that's part of what I wrote up and the handout was looking at I mean
I'm meeting with Kela Proctor tomorrow these are
Obviously our teacher who does graphic design if we're doing the piece with
A mailing I need a graphic design person helpless of them when we were doing referendum projects
It was great to tie into a dua and fin Dharma. This isn't a referendum project so it's trying to say okay
How can I utilize some of her time to help me with that there's things that urban I've talked about with the website
Can we have some help with that there are some people that we could probably just do
At a much lower cost having them help us at those pieces the social media pieces. I talked about
Andy a griddle and social media for four edu. Those are some ways we can move things forward. They're not with a specific
concerted person
But they start at least addressed some of the options we have I've seen districts who started with
working with Andrea on this on the social media piece
And then as they progress to a different level they progress out of it or they so
It's when I look at the communications because it is one of my priorities
I think it's an area that we continually need to do a better job of how we tell our story and
how we
Can message all these pieces we look at the linkage meetings right now. That's planned by us
That's something that we can bring up the concepts of how they're doing it the communications person is actually
Formatting them so that's what Julie you and I saw from some of the other models is they're very involved with that community engagement piece
They're helping to lead that so it's not just dropping pictures on social media. It's helping to really help with the whole engagement
But I think in order to really determine what our needs are we have to go through that audit process first which is
Intensive, and I think that's what the committee was responding to saying do we want to be working with having multiple focus groups right now
If we have some other things that maybe we need to do community engagement around as well or first
I
Guess I would assure you communication piece will still be on our radar it'll still continue to move forward
I think the direction from the committee was just did the full-blown audit in the way that it was presented
I'd like to
Obviously you know this is gonna pass
But when I look at all of these trips, you know we're doing the same thing that we did
in athletics you know bringing college college
down to high school
and
You know we're doing the same thing
trips and travel
You know, China?
you know is
Maybe a safe place, but a lot of things you can pick up in China
I'll make a statement to that
We do need to watch where
If we're gonna be the ones that designate our name on something
Is there a liability to that we do need to watch where where somebody's critical?
And I also make a statement about I don't know why we limit athletics if we don't eliminate anything else
We had a big little more we did make a policy change years back
The only one I think it affected it was softball
That they went to Florida, but they paid for their own trip. They did everything like everything else
Interesting now we did live in athletics
And we don't limit
Anything else from a band thing to of this to it a tort or whatever, and they're raising their own money in
anything
These are off school time
They're not
connected to or a requirement of
particular
participation in one of our activities so
You'll have to go I mean
My understanding with the whole athletic piece of it was it was implied that you had to go and that did impact
individual's
perception of
What kind of subtly meted out if you chose not to go and could you really choose not to go it was assumed you would
That's the difference Carrie
I do I do questions the number of trips who will be seem to be opening up up that far abroad
it has definitely grown in mushrooms and
it is different because
Parents and students are making those decisions on their own, but still
We do planning and coordinating a
Lot of abroad trips now. We just sat through a social justice where did we put this because?
To
You know if you're you know I would assume that if you're going on
You know if you're going to Orchestra you're taking burqa stress you know and
You know
This here is probably very similar dude, this is a kid because I
Will say the China trip was planned two years ago, and not enough warned to go so they can't even sure no, I'm sorry I
I
Mean not everybody goes on the orchestra trip when we say there's all of these trips
If you'll notice they're in very different groups. You know you don't have one cape going on three trips
Based on how they're laid out
Again
Visually you do you do see them twice they come here as a pre-approval for cannoning
And then they come back as final approval so you see them
Twice come through I know Brian
And I have sat down and kind of look at what's the cycle of the trips so we try to keep those?
Within a consistent cycle for the students coming to the high school. I'm just wondering when demand for
That's why John was mad at you for forcing, I think we should we could pull her off okay?
Oliver
The accession
Before we go to future agendas
Level one where
You go okay
Meeting you why do all right? We're looking at see if we can do budget and HR back-to-back if possible
I'm gonna throw out either March 5th in March 8th
March
What about the pig what is that Thursday?
We do in a morning that would be preferable out yes
Didn't budget for it sure. What's it?
6:30
Yeah, what time would you like budgets to go?
in climb that work
Do you know right time on it it can be earlier if you wanted whatever works for you?
Do 7:30 be respectful long do you?
Just can't so don't we came together do a 30-yard 8:45 or 9:00?
HR is Joan Julie Peggy doesn't work for both of you
8:45 overnight yeah, well, we just do that okay, so the budget at 7:30. We'll do HR at
8:45
I'm not you. Yes. I'm not you March 8
Yep
so all that will mean is we have a board meeting that on the 12th at the
Packet will actually have what we have in the committee packet will be in the board packet
We also need a facilities meeting. Let's see if we could do that
Steve when do you end up February?
41 going to March doesn't matter
Did the baseball folks give you a date, and they did that so I would prefer probably?
About that first week in March again just to give them time so
Facility is Dave Gary and Joan do you have a date than the week of the fifth that might work?
About how about Monday the 5th is there time that works well live
Through 4:30 work for everybody when they march 5th 4:30
Perfect 4:30 yes
Ala CL scheduled at the next meeting anything else we need from from committees right now
What are you scheduling another meeting okay?
Thank you
Handle basically we wanted to do is having
This a lot of
There's a lot of
So my question is
Why don't we do this
Maybe Joan and I can look at the rough draft
Give you some feedback and then after that we can send it to the whole board well
Yeah, I don't even need someone content linked through it alright, but maybe we can Chandler
I mean part of it as I wanted to design it in a way
That's not just the formative but provides links to other areas so far which is very different
I've written articles for publications that behave that way
And is that what we want to be doing let's say something like this so that if you have it on site then
if that feels like it's
Helpful then. I will finish ready to come to give it to you
