- [Dominic] Welcome to
this Microsoft Teams
for Education webinar.
My name's Dominic
and I'm part of the Teams
for Education product group.
The session today will be
focused on online classes
and lectures with all of your students.
And this'll be a two part series,
and this is part one focused
on setting up your class
and providing an overview
of Microsoft Teams.
The agenda for today is
across three key sections.
It'll be then Microsoft Teams overview,
the approach to effective online meetings,
and then resources to help
you get started today.
As I mentioned, this is a two part series,
so if you already have a class team set up
with your students added,
you can jump straight to part two,
going to aka.ms/TeamsEduClassMeeting
to go straight to that
next piece of content
so you can create and schedule
your online class meeting
for a lecture or a classroom scenario.
And if you are not
looking to set up a class
and you just wanna have an ad hoc meeting,
particularly with a
small group of students
or someone external to your organization
where you invite them in
using just their email address
and sending them a simple join link,
we have a separate session on that,
which is then via the link
aka.ms/TeamsEduWebinars.
For those new to Microsoft Teams,
it is the hub for teamwork,
bringing everything together
into a single shared workspace
where people can chat,
call, work on files,
collaborate within apps,
and hold effective online meetings.
Teams delivers a unique
end-to-end meeting experience
that brings back that human element
of face-to-face interaction
while helping everyone stay
focused before, during,
and after the meeting itself.
Teams is also available globally,
meaning that you can
collaborate with students
not just in the same city as you,
but between different
countries around the world.
And that's what I just
want to show you quickly.
That way you can see the
international availability of Teams
and Microsoft online services.
So let me switch from the
slides really quickly.
Here you can find the
international availability
of Microsoft online services,
and you can see there
are only a few countries
where Teams is not currently available.
For everywhere else,
this is where we can create
an online learning experience
using online Teams meetings
and bring together students
from around the world,
whether they're in
Australia, China, Germany,
or, let's say, the United States,
all into a single online
learning classroom
and online Teams meeting.
And we also, of course,
then have the ability to make sure
this is an inclusive experience
where our students are then
also able to then use Teams
and the office services in
their own language, as well.
So I wanna share an example
of then what does it look like
the end result of what we're
gonnz be covering today,
and that is this here.
I'm gonna open up Teams,
and you can see online
class lecture week one.
This is now a class team has been created
and all students have been invited
to an online Teams meeting,
meaning we can all come
together in real time,
I can present to my students,
we can have conversations, share screens,
collaborate via video,
and what you'll see here
is that I've been able
to easily invite all of the students
in my entrepreneurship course
to this online Teams meeting
so only those students
will have access to this.
You can see quite simply,
all it is is an online meeting join link.
And when this link is clicked,
those students can come
together into that online space,
whether again, they're
across the same city
or even from around the world.
For those who are looking to then just do
an ad hoc one-off meeting,
this is where I'd recommend you go
and attend the other course that we have,
which is the aka.ms/TeamsEduWebinars
where we'll be talking about
creating one-off meetings
as well as also doing meetings
to invite people external
to your organization.
But in this one,
we're gonna be focused very much around
how do we create an online class
and have students come and join together
for online lessons themselves.
So I'm gonna head back to the slides.
The webinar today will be
focused on what's possible
with the free capabilities of
Microsoft Teams for Education,
and this is included as
part of the Office 365
A1 licensing for education.
This means right now,
every single student and
every single educator
and staff member is entitled to be able
to create online meetings where
up to 250 people can attend.
On top of that, you can
also do cloud recording
at no additional cost,
meaning you can make
that learning material
that you covered available
on demand for your students
to be able to review as
many times as they need
to be able to go through those
concepts that you had shared
as part of your online
classes and lectures.
For those who require
dial-in voice conferencing,
or again, the ability to have
much larger online meetings
with up to 10,000 attendees,
this is where we have
discounted add-on capabilities
as part of the paid licenses
for Microsoft Office 365.
But we'll be focusing for
the intent of this webinar
on what's included as part of
the free capabilities itself.
So what this means is every
single educator, staff,
and student is entitled to be able
to host their own online meeting.
So whether that's you inviting
your students to be able
to then attend your class or your lecture
or also empowering students to be able
to host virtual study
groups and online meetups,
everyone as part of Office 365 A1 licenses
is entitled to Teams,
which includes the 250
attendees for online meetings.
I just wanna quickly share
the website where you can get
more information about what's included,
and if you're not
already using Office 365,
where you can get started.
To get started, search
for Office 365 Education,
and if you aren't already using it,
simply type in your school email address
to get started here.
But what I'll be focused on
is you'll see the capabilities
that are included as part
of the Office 365 A1.
So this gives you then the
free online versions of Office,
which has everything that you need,
including then Microsoft Teams.
And if you're interested in then
as part of the other offerings,
all the information that you need is here,
or consult your Microsoft
Education licensing partner.
But heading back over to the slides.
The Teams app is available
across platforms,
making sure you have a
consistent online experience
for collaborating, communicating,
and of course meeting together online.
So whether you're on a
desktop, a Windows device,
a Linux or an Apple Mac device,
again, we have desktop clients available.
If you're on mobile devices
such as iPads and Android tablets,
the Teams app is available,
and of course smartphones,
which is so important,
as we see a lot of students
preferring to then engage
with their smartphones
as part of their courses
in their learning experience.
Again, we have support
for iPhone and Android.
Finally, you can also use
Teams in the web browser.
So if you're using Edge,
Chrome, Safari, and others,
you can immediately load
the Teams app today.
To get the free app for your device,
simply head to aka.ms/GetTeams
to download the application itself,
or if you are using a
device with an app store,
so your iPhone,
just go straight to the App Store
and search Microsoft Teams.
The focus of today will be
very much going hands-on
to help you set up your class
team and online classes.
And so this is where we're
gonna follow the methodology
around how do we have an
effective online meeting,
and that really has three key parts,
before your lecture or your class,
during, how do you deliver your teaching,
and after, how do you
continue conversations
and also make on-demand
revision of the content
you covered available to your students.
What we'll be looking at if we
add a little bit more detail
to that is before the class,
setting up the class itself,
scheduling your lecture or online class,
preparing your device to
do the online meeting.
Then during, how do you present content
to the attendees, your students?
How do you manage things
like conversations, polls,
and getting feedback from students?
And also then making
sure that you record that
and make it available on-demand
later for your students?
And then lastly, what
happens after the meeting?
How do you provide access to the recording
and also the powerful
things that are available
through Microsoft Stream where
it does automatic captions,
allowing students to be able to then also
be able to search the
transcript for key topics
that you had covered
during your lesson itself.
How do you also then do things
like looking at the responses to polls
and conversations that were
had during that online class?
And making sure then that you
can continue to collaborate
in context of the documents
and the conversations that were happening
within your learning materials itself?
So where we're gonna
start is with the before.
How do you get set up
before you have your first online class?
And there's gonna be three
key parts that we'll cover,
setting up your virtual space,
scheduling your lecture,
and then preparing your meeting device.
The first step will be to
create your virtual class space,
and a Microsoft team can
support up to 5000 members.
And we have different templates
designed specifically for education,
meaning that when you create a class team,
it has unique capabilities
such that students cannot
leave the class team itself,
it is an invite-only team,
and it is also hidden from
the global address list.
And it has then sections such
as a class materials folder
that by default your students cannot edit
and only you can edit.
One thing to be considerate
of is whilst you can have
up to 5000 people in a team,
some of the class assignment services
and the OneNote class notebook
currently support 200 students.
This will increase in the future,
but something to be aware of today.
So if you are in a scenario
where you're doing large scale teaching,
what we would suggest
is create one large team
for all of the course members
and then use a separate
team per tutorial group
or breakout group to
be able to then manage
the assignments and class notebook.
So you still have that one
large learning community,
for example, to bring everyone together,
and then you have then the
smaller groups to be able to use
and take advantage of
the assignment service
and the OneNote class
notebook, if you so choose to.
Now, when it comes to adding
students to your class,
I'm gonna take you through
how we create the class team,
and there are a few different options
depending on where you are
and how quickly you need to get started.
So you have a few options to self-manage
and self-create the class team.
So this involves the ability
where you can then provide an invite link.
So that's quite simply a link
that you share with your students
and when they click it,
they are invited to join
the class team itself.
You can provide students a join code,
which is then a six-character code.
When they type in that code, again,
they are automatically
added into your class.
If you have an existing
email distribution group,
you can use that to be able to
add in students to the class.
One thing to be aware of, though,
the distribution group is a one-time add,
so if you do change members
of the distribution group later on,
they will not automatically
change membership
of the team itself.
But one thing we would
recommend longer term
is that you do work with
IT to set up a class team,
because IT then have the capabilities
to automate membership.
So this is where IT,
there are capabilities in Microsoft Teams
where you can automatically create a team,
you can automatically then add students,
and you can also automatically make sure
that that student
membership is kept in sync.
So we have free services
like school data sync
to achieve this,
as well as also scripting
capabilities using PowerShell
and the Microsoft Graph.
So this is where we'd recommend working
with your IT department to be able to help
with that large-scale
automation and setup.
But absolutely, there are
ways for you right now today
where you can then also
invite your students
through a few different methods
that I'll cover in just a moment.
So let's get started.
And if you're brand new to
Microsoft Teams and Office 365,
the place that I would suggest is again,
go back to the Office 365 Education site
and put in your email address to begin.
For those who already
have access to Office 365,
to get access to Microsoft
Teams and load it up,
all you need to do is go to office.com.
If you don't see the Teams tile here,
you need to make sure you
reach out to your IT department
to make sure that they
enable you for Teams.
But this is where you can then easily
access Microsoft Teams
and all of the other online
apps available to you
as part of Office 365 for Education,
like your email, Stream,
Forms, and much more.
Clicking on Teams takes us
over to the Teams web app.
So I've just already
loaded it up previously.
And you can see here I can then use Teams
in the web browser.
But one thing I would always
recommend as a best practice
on your device that you use regularly,
make sure you install
the Teams desktop app.
And you'll see here just by clicking
on that bottom left-hand side,
we can download the free desktop app
and then get started From our device.
For those that are new to using Teams,
you'll see here right
now I'm on the Teams tab,
and this gives me then
access to the different teams
that I'm a member of.
One of the powerful things
about Microsoft Teams
is this gives me a single place
to bring together communication
and collaboration,
whether that's between staff members,
whether I'm involved in a research project
or if I'm teaching,
I now have a single app
that can bring together
all of these different
scenarios into one hub
for any of the communication
and collaboration required for
all of these different ways
that I can work together with
my students and my colleagues.
On the left hand side,
you'll see then we can also go through
and do things like private chat
and have private chat breakout spaces.
I can then also see a
summary of my activity feed.
We have then the assignment
service, the calendar,
which'll be very important
and I'll come back to later,
the ability to make calls
without needing to give away
your personal mobile phone number,
manage your files as well
as also visit the App Store
for the hundreds of
apps that are available
to bring in integrations
with both educational apps,
developer tools, project
management tools, and much more.
So very, very powerful.
And you can see here if I
click on the education tab,
we also then have plagiarism checkers
that can be built in Flipgrid.
Many, many more educational enhancements.
Now, if it's your first
time creating a class team,
I'll show you an example of
my entrepreneurship course.
You can see here we always then have
a space for our conversations, the files,
and then also some of the class tools
like the class notebook, assignments,
grades, course syllabus, and more.
Now, it is optional whether you wanna use
the assignment service here
or if you have an existing LMS.
It is possible that you can
then just choose to not use that
and then of course continue
to use your existing LMS service.
But the Teams assignments
and grades are very powerful
if you choose to use them.
What we have here is I have then a channel
per week of content.
Then you can see when
I click on the channel,
each channel has its
own conversation space,
its own space for files and integrations.
So you can see here previous
posts that have been made,
as well as also conversations
in the context of those post messages.
Now, you might be saying,
well, hang on a second,
how did you actually create
this in the first place?
So let me take you through
creating a brand new class team.
To do that, simply go back
over to the teams tab,
and you'll see in the top corner here
join or create a team.
Clicking on that takes me to
the ability to create a team,
and you'll see here
join a team with a code.
So this is where your students
would come to join a team
if you want to invite
your students via a code,
and I'll show you how to create
the code in a few moments.
Clicking on create team
then gives me my options,
class, professional learning
community, staff, and other.
What you'll see here are these
are the different templates.
Of course, today we'll be
focused on the class team.
This is where it has things
like the assignment service.
But if you're working
together with your colleagues,
particularly if you're
managing a department remotely,
this is where you can
create also a staff team
or a professional learning community.
Fundamentally, these are
all still Microsoft Teams
with the same capabilities
for online meetings,
for collaborating together.
But what changes are some
of the capabilities like,
for example, you have
instead of a class notebook,
you have a staff notebook
in the staff team.
What we would recommend
is the other team type
unless you are a department leader
or you're teaching a class.
If you're running a research project,
if you're running internal admin,
if you're working together with
students outside of a class,
the other team type is the
best for all other situations.
It has the least
templating, and by default,
a student can only create
an other team type.
Students cannot create
staff, PLC, or class teams.
To get started, all we need
to do is create a name.
I'm gonna call this B103 Business Studies,
but this could be whatever class
or course name that you have.
And you can see here
we could also then give it a description
and reuse an existing team as a template.
So great if you wanna carry over structure
from previous teaching semesters.
When I go and click next,
then the team is created.
If you do not see the
create a team button,
that means IT has disabled it for you
and you will need to contact them
to enable that create team button
or for them to create the classes for you.
Now, you'll see here I can
then add teachers or students,
so I'm gonna focus on adding students.
The teacher part would add fellow teachers
as an owner of the team,
just so you if you are in
a co-teaching scenario,
but for right now I'm
gonna focus on my students.
So let's say Adele,
and I'm going to add in, let's
say another student, Terry.
Now, the beautiful thing about this is
if you know your
students' names or emails,
you can bring them in and
quickly paste them in here.
You can also use a distribution list.
And again, remember that
IT can also manually add,
I should say automatically
add in those for you
so you don't have to manually do this
if IT automate this service.
I'm gonna click add.
As a rule of thumb,
it is best to add in
as many of the students
as you can as early on,
but I'm gonna show you now
how you can also have it
so your students can receive a code
or a link to be able
to join the class team.
Just like that, my team is now created.
And you'll notice this looks different
to the entrepreneurship course.
There's no channels on the side,
and right now we have the base template,
which is the class notebook
assignments and grades.
You'll notice there's no course syllabus,
because that was one of the Word documents
I had pinned at the top.
So we'll be creating the channels
and customizing our
learning space shortly.
But let's focus on now adding
in a few more students.
So the first option is to
get a link to the team.
Simply click on the three-dot
ellipsis for more options
and click get link to team.
You can see here I'll click copy.
And what I'm gonna do is
you could send that link out
however you choose if you have
an existing message board,
a conversation forum.
I'm just gonna use an email really quickly
and send that out to my students.
Again, you could have an
existing list of students here.
I'm just going to take
one student for example,
add in the link and click send.
Just like that.
You'll see here if I switch
over to the students view,
the student, I'm gonna log
in right now as Douglas,
and we can see the email from Ken,
who was one of the other demo
users that I was just sharing.
And when Douglas clicks on this,
he'll be directed to Teams.
I'm just gonna use the web app
'cause right now I'm
already logged in as Ken
in the desktop client.
And you'll see here that Teams loads up,
and very quickly and easily
then I can request to join.
One of the great things about
the request link is you'll see
you have the ability to then approve.
So this makes sure that if
students are forwarding links,
only the students who you
actually are in your class,
you approve them to actually
be added to the class itself.
To do that, if I head
over to the team here,
click again on manage team,
and you will see here pending requests.
And so this is where I can
see all of the students
before I accept them
into the class itself.
And just like that, if I
head back over to members,
you'll see now that Douglas
is one of the students in my class.
Our other option to
add in students quickly
and easily at scale is also
then using the joiner code.
So if I click again on the triple dots,
the ellipsis to go to manage team,
you'll see here from settings,
this is where we can change
settings of the team.
A quick tip, I would always
recommend update the team theme
just to give it a bit more visual style
and help your students find it.
You can see we can filter
by different from secondary,
postsecondary and primary,
or we can just search through,
upload our own image for the course,
or I'm just gonna take this one
'cause it's a business course.
And just like that gave it
a little bit more style.
But heading back over
then to those settings.
You'll see here the team code,
and this allows me to then
add my students in via a code.
When I click on generate,
this code I could then show fullscreen
if we were in person together,
say, in front of a lecture
theater or in a classroom,
but if you're doing this remotely,
this is where we can just
copy that code itself,
and I'm now going to be able
to distribute that to my students.
So just like sending out a link before,
wherever you wanna put this code,
do be mindful of who
will have access to this,
because unlike the join via a link,
anyone who types in this code
will be instantly added to the team.
So just something to be aware of.
What does that look like from
the student's point of view?
As a student, I go up to
the join or create a team,
and this is where you can
see join a team with a code,
pasting in that code.
Again, however you've distributed
that to your students.
I can click join,
and instantly that student is brought
straight into the team.
So something to be aware of
of how you want your students to join.
The code is faster and more seamless
and you do not get to approve it.
But at the same time,
you might prefer to send out the link
and be able to approve each student.
Completely your choice, but
both are very effective.
Heading back now to my
class general channel.
This is now where I can see
as those students are added
each student and their name.
Now that we've created
our virtual class space,
let's go back to the steps
to now get ready for our online meeting.
Back over in the slides,
you can see here the
next step is to schedule
the online class or lecture
and then make sure our device is prepared.
So going back over into Teams,
one of the first things
before our online meeting
with students is I have some resources
I want them to review
before the online lesson.
That's where I'm gonna
go to the files tab.
And you will see here from files,
we actually have then a
class materials folder.
Anything you put in that
folder, students cannot edit.
If you create other files
outside of the folder,
then they can collaborate
and work together on those documents.
Now I'm gonna head over
to class materials,
and you'll see here by
default, it's empty,
and it lets you know again
that the read-only for students
and yourself can then edit those files.
I of course could create
a brand new file here
and I can also upload existing files.
So even if you have images, PDF documents,
you can put them in here
to distribute them to your students.
I actually have an existing
file in my OneDrive.
So I'm gonna go and click on
files on the left-hand side,
click on my OneDrive,
which is my personal place
as part of my organization
to be able to store my files securely.
And I'm gonna copy over the
topic one entrepreneurship.
So I simply go and click copy.
And I want to distribute that
to one of the teams that I'm in,
which is my B103 business
studies, to the general channel.
And I'm gonna put that
into the class materials.
And just like that,
what that will do is
copy it over to the team.
You can see there one
file has been copied.
If I head on back to Teams,
back to my class materials,
and there it is.
Now the slides available
for my online lesson
that my students can review beforehand.
As a best practice,
you should create a channel for each week
or each topic that you have
as a core part of the lesson
and course that you're
going to be teaching.
You can see here right now we
only have a general channel.
What I'm gonna do is add
in a few more channels,
and this will also help to then structure
where we have our online meetings.
You can see here I'm gonna
go over to add a channel.
I'm gonna call this week
one, entrepreneurship.
You can see I have the
ability to give a description.
One thing I would recommend for anything
that you want all students to see,
if you click automatically
show this channel,
it will pin it so it's
available on the left-hand side.
The times when you might not
want to have everyone see it
is if it's maybe a secondary channel
where it's maybe just an interest topic
rather than a core topic to your course.
And something to be aware of.
You can also make private channels.
So this is good for
students working in groups
or if you wanna have a private channel
with a teaching colleague
in the context of your team.
But because we want all students
to be part of the content for week one,
I'm gonna leave it like
this and click add.
You can see just like that,
we now have week one, entrepreneurship.
And I'll add another channel
just for another quick example.
We'll call this one
week two, market trends.
And again, just like that,
I'm going to add that in.
So we now have another week.
And what you will see here is each channel
has its own conversation space
where you can post a message.
It has its own file space.
So you'll see when I click on files,
I can not now see the class materials
because the class materials
is in the general channel.
So this is really great if
you wanna have them different
sort of files in different
channels and structure it.
The class materials is
by default always in,
of course, the general channel.
Now we've started to give
our class a bit of structure.
Time to schedule the online lesson.
To schedule that online lesson,
we're gonna be going to
part two of our series.
So this is where I'm gonna
take you through the next steps
now that you've successfully
created your online class team.
To view the part two content,
scheduling the online
meetings for your class
or your lecture,
head to the link
aka.ms/TeamsEduClassMeeting
to see the second part of the recording.
For the education webinars,
head to aka.ms/TeamsEduWebinars
where we cover then also other
topics like ad hoc meetings,
as well as also some
other both introductory
and advanced use cases
for Microsoft Teams.
And lastly, if you'd like to see examples
from other educators of
their professional practice,
from using Teams in classrooms
to international research projects,
as part of operation teams,
supporting school districts,
as well as also universities,
going to the Teams scenario
library is a set of short
less than five minute real examples
created by fellow
educators and staff members
on how they're using Teams
today across many scenarios,
and you can visit the link just there,
flipgrid.com/TeamsK12 and TeamsEDU.
Thank you very much for your time today,
and hopefully see you in part two
or part of the other
webinars that we have.
Thank you for now.
