>> Jessica: We're ready.
Hi! Thanks for for joining us for our fifth
session of the Toolkit Tuesdays that Knowbility
has put on.
And and we decided to to do a six week series
of of Tuesdays where we could provide resources
for parents and kids who are having to work
at home. And so so a few things just to keep
in mind. I don't want to take too much time
because I want to get Casey going.
But just remember I'm going to be following
the Q&A the entire time. Also, I will be following
the chat. So don't worry about, you know,
any of those. I will keep track of all of
those things and in the last 10 to 15 minutes,
we will address those questions. If you have
them. And if not, we will, you know, send
them to you later.
If there's too many. [Laughter].
But but for now, I'm thank you, Casey Salinas.
She's the education specialist at Microsoft
here in Austin, Texas. And she's been here
for over four years. I believe. And and I
know that she is going to she's used to going
to schools
in person. thank you, we really appreciate
your time. She's going to be talking to us
today about Microsoft 365 and the accessibility
features. And and so so without further ado,
Casey, I'm going to let you take it over.
So because I don't want to take too much time.
>> Casey: Thank you, so much, Jessica, I'm
going to give a fun story of that photo that
you have of me. I really like that. This past
year, we participated in TCEA, it was a four
day conference and we were there early every
morning and one of the last days, I think
it was Austin pets alive brought puppies and
my team was like, we've got to go. We all
went to hold puppies. It was probably the
best part of the time that we were there.
So that's a good photo, I appreciate you using
that one. Okay, so I'm going to share my screen
with you guys. Give me one second.
If I can remember how to do this.
Just a warm welcome from me. My name is Casey
Salinas, I do work here in Austin, Texas.
I'm an education specialist. I formerly used
to work out of the Microsoft store. We no
longer work out of the Microsoft store. Now
we just work virtually. So this is a really
great opportunity for, you know, reach more
people. By having these kind of webinars,
so I'm so happy to be here.
I put my email on this first slide, so hopefully
you guys can jot this down. If you do have
any questions that you know we can't answer
at the Q&A, please just email me and remind
me of your question and, you know, I'll find
the right answer for you.
So this is going to be a live demo.Ment I'm
going to run through what used to be formerly
Office 365. Just a name change, but the same
product now is Microsoft 365, so there's no
confusion if I say Microsoft 365 I'm really
referring to Office, because we did get a
name change this year. Just know that.
I'm going to do live demos of all of the Office
applications that have learning tools or accessibility
tools built in online. And we'll just get
going.
So please take down the email, if not, we'll
put it in the Q&A and I'll put this back up
again at the end if you don't get it. But
we'll go ahead and hop into a live demo.
If I can get out of this PowerPoint.
Okay. So so this is what I want to show you
guys. This is Office 365 online. The reason
why I'm doing the online verses of Office
is so you guys know what's available to you
if you guys are utilizing a Chromebook. I
know that Austin ISD, one of the biggest school
districts we support purchases a lot of Chromebooks,
they are great devices but you can't download
Office to them, so all of the applications
that you would be able to use that are Office
related will be online, I specifically chose
the online Office programs to see it this
way, so it's accessible across the board depending
upon the platform or device that you are using.
Normally this is what Office looks like. When
you log into office.com it will give you all
of the applications available to you. I have
all of the ones that I'm going to show you
up. So when you save time on loading and getting
to each page. But the things I'm going to
show you are Word, One Note, PowerPoint, Sway
and then I will show you what it looks like
to view a PDF. This is if you are using a
Windows device. I really love this feature.
Me and my co workers, obviously we all use
Windows devices, this is available only to
Windows devices, but I will still show it
to you, the last one is Microsoft Teams. I
do know a lot of teachers in Austin ISD have
access to teams. Some students might have
access to Teams, but I don't know exactly
who is on the call, I'll still show it to
you because you might be utilizing it as a
students if there are students on here. I'll
jump into it. I have a Word document already
prepared. I apologize now, this is definitely
plagiarized, I copied and pasted information
so you guys could see what a document looked
like, so I could show you the accessibility
tool built into Word.
This is a Word document. I'm going to say,
you know, my teacher send me this Word document
this is the information that I need to read
for today's lesson. That's what I'm going
to go with right now. So you can kind of get
an idea of how you would use this.
So I have this Word documentation and let's
just say I'm having a little trouble reading
it. We do have a tool built in. It's a learning
tool, accessibility tool. Called immersive
reader. It is built into a lot of our products,
but it's also built into a lot of third party
products.
So you will see immersive reader in canvas
or blend if you are utilizing that as an educator
or student. It is an add in to some third
party applications. I don't know all of them,
but I know that one for sure. Immersive Reader
is that tool. How you get there from the home
tab, generally what it looks like in a Word
document. If you want to see Immersive Reader,
you are going to go to the view tab. In this
there is that option. It is built into Word
and One Note. You are going to get a similar
feature in PDF. It's going to generate a new
page and gets rid of all of the distractions
of Word itself. So now I've got my document.
I was having a little trouble reading it.
Now I have the ability to have this read back
to me and I have the option to change my preferences
as a student.
So, you know, whatever that may be, changing
the font size, I'll show you all of that.
Right now up here in the right hand corner
you're going to see text preferences. If I
click on this, it's going to allow me to change
the size of the font, increase the spacing
or decrease the spacing, it's going to let
me change the font, and as much as people
don't like comic sans, I think it's so cute
so I always choose that for myself. Also themes.
So depending on what is the preference of
the student or anyone that's using this, because
I as well use Immersive Reader when I don't
want to read something and I want it read
to me, you can change the background. Again
my preference is white text on black background
because it really stands out.
Then the next option for me is grammar. So
I will click on grammar options. I have the
ability to turn off and on syllables so I
can go ahead and turn that on.
And then we have the ability to color coordinate
parts of speech. The best practice on this
is only do one or two at a time. It gets a
little overwhelming once you start putting
all of the colors on. Then you can also show
labels. If I show labels, it's now going to
tell me if it was a noun, a verb, an adjective
or an adverb. Again, having one or two on
at a time is better. That way you don't get
overloaded with too much at one time.
Then the last one on your preferences is reading
preferences. This is where you can turn line
focus on. I really do like line focus. You
can do one, three and five lines. And this
is going to depend on the size of your font.
So if you have your font at the biggest or
largest size, it's not going to be able to
read five lines.
So just know that it's going to depend on
how how big your font is. So I'm going to
bring it down a little. I'm going to go back
to reading preference. Here it's only going
to let me do one line or three lines. And
then there is a picture dictionary. I really
like picture dictionary.
Especially for students that are having issues
or having a hard time understanding what a
word is. Now not all words will have a picture,
but a lot do, if I click on bird, now I have
a bird. I can have it read out loud to me.
Colorado, is there a photo? No. A town? Yes.
A river? Yes.
Okay. The last thing is Translate. Translate
is an amazing tool built into this product,
which is free, which I don't think that I
said, but Immersive Reader is a free application
that's built in, especially if you are using
One Note, but I will show you what that looks
like in a second.
This is really great. Especially in the Austin
area, there's so many cultures and languages
being spoken, especially in Austin ISD, so
having the ability to share this tool with
parents and students is going to be great
for them because now if a document is sent
home and it's in English, but I need it in
a different language, I can copy and paste
that document into Word, into One Note and
have it translated to me, that way I understand
what I'm reading. I'll show you what that
looks like, I will choose a language. I always
choose Spanish.
Let me see. Spanish, do by word or document.
I always choose document. What it's going
to do, it's going to translate that whole
document for me. So now what was once in English
is now in Spanish and I can go back and forth
from the original to the Spanish version.
And then the other great thing about this
is if you click on a word, so this didn't
translate for whatever reason, but original
wait. I'm in the Spanish.
Let me go back.
Interesting.
It's going to do do the translation in Spanish.
For me.
[Computer speaking] I'm going to turn this
off.
So translation is a really good tool. And
this is built into Word online. Office or
Microsoft 365 is free for students if you
go to the Microsoft website, the very bottom
of the page and go to education. There is
a there is a spot where you can use your student
email to type in and see whether or not you
qualify for Office, but just know as long
as you have a student email from a school,
you should be able to get this. If you are
with Austin ISD students do have Microsoft
365 available to them. That much I know because
I work a lot with Austin ISD, but I'm going
to jump into the next application which is
One Note.
And again, if you have questions, please put
them in the Q&A. And then we'll answer them
at the end.
But that's what Immersive Reader in Word looks
like.
So again it's in the view tab here for us.
The next one I'm going to show you guys is
One Note. One Note is my daily notebook. So
for me personally, all of the information
that I store for myself from outreach that
I'm doing to just, you know, hot topics, links,
things that I want to remember, is in One
Note. One Note is a free app on Android, iOS
and Windows, PCs, you can pretty much put
it anywhere or you can use it online. One
Note is a digital notebook, so just think
about your binder from school, your binder
is going to have dividers, each divider you
have pages. So that's kind of how I'm going
to, you know, refer this to its a digital
notebook or binder to house all of your information.
Not having to use pen and paper, going straight
into the digital age and storing everything
into the cloud. So this is my notebook.
I have different sections. So if you are a
student, you can have each subject as a section.
And then in each section you can have different
pages. So for me right now I'm in my reading,
writing section.
And in my reading writing section I have this
page titled Ladybird Lake. At the bottom is
a plus page option. If you are adding more
pages as you go, for information, you can
keep adding pages, this is just an organization
tool so depending on what you are learning,
depending on, you know, what you want to get
back to, just remember that you can add pages
and title them.
For me, it's in a note taking type of scenario,
even though the the date is already pregenerated
when I work on it, I always put the date in
my title. This way I'll show you what that
looks like. August 28th, 2020. It titles it
over here on my page, so if I am in science,
I go back to reading writing, I know that
the notes that I took on this day are here
because, you know, I put the date in the title.
Makes it easier to find things.
So so what I wanted to show you here was Immersive
Reader. Again One Note is free. It's a great
tool. We all use it here at work, so I will
show you what Immersive Reader looks like
in this application which is generally just
the same thing, just in One Note. Same thing.
One Note looks like word, all of the options
that you would find in Word, maybe a few less
but generally the same. So I just took some
information from that document that I had
in Word and I copied and pasted it. Let's
just say, you know, you are an educator or
a student, we're going to continue with this
student talk because you might be the ones
using this. If you are a student and your
educator sends you a PDF, you need help reading
it, you are working from home, your parent
is the one assisting you, now you are, you
know, getting this read to you by your parent
but your parent might be working, this can
be that aid in replacement for your parent.
You copy and paste that information into a
One Note page and you can do Immersive Reader
yourself in here. So I will show Immersive
Reader again. In the same spot as you would
see it in in Word. I had a little brain fart
right there. Click on the view tab, click
on Immersive Reader. What I like about Immersive
Reader is when you make adjustments and personal
adjustments for yourself, no matter what application
you are using, as long as you are signed into
a Microsoft account, which you have to be
to use Office, it's going to save your preferences,
these are the preferences that I was working
on in Word, if I go back to my word document
and do Immersive Reader there, those changes
stay the same. You don't have to change it
every single time you use this learning tool,
Immersive Reader, it's going to change once
you do it the first time. Really nice tool.
It works the same. Now that I'm in One Note,
there's one thing that it didn't show you
when we were in Word and I'll show it to you
here, is the voice settings.
There aren't very many, but there are some.
So you can change the speed of the voice that's
going to be a turtle or rabbit. Tortoise or
the hare. You can change to male or female
and push play. [Computer]
>> That was too quick. I'm going to slow that
down, I'm sorry if that was really loud. [Computer].
>> So that's going to be your voice settings
at the bottom, this is how Immersive Reader
is going to work, read it to you, pause it,
keep going. But a really, really great tool
to be using while working virtually at home,
especially if you need that little extra help
reading something if you had an aide with
you in class and now it's your parent.
So that is what Immersive Reader looks like
in One Note. And again, One Note is a free
app, so if I do something here and I also
have the app on my phone, which I do, all
of those changes and all of those edits that
I make to my documents will also change in
my phone.
What I do enjoy about this is that it's not
a file, save as document motion. Once you
do something and you exit out of One Note,
the information stays there. So it's automatically
saved to your one drive. So you are not having
to think about saving your document every
single time that you make edits to it.
So really great tool to have.
The one thing that I did not mention in Word,
which I will show or talk about here really
quick so that you guys know, it is also available
in Word, so you know that it's available,
is Dictate. Really great tool. Especially
if you have students or have a hard time actually
writing your thoughts down. So we always suggest
using Dictate. We do know some students are
really great at telling stories but might
not be able to get that information down on
paper. So utilizing Dictate to tell a story
is going to be a really great tool.
So Dictate is in Word, also in One Note, so
I suggest, highly suggest using that if you
are not the best typier or whatever it may
be. Dictate is a tool built in to word and
One Note.
So ... next I'm going to show you guys PowerPoint.
Immersive Reader is my goodness, I feel like
I haven't talked all day, I'm tired. Immersive
Reader is not built into PowerPoint. But what
I did want to show you guys in PowerPoint
was a rehearsal coach. And design tools. So
if you are a student on this call or even
an educator, just something to know about
PowerPoint that is really useful option and
it's I don't I wouldn't say that it's fairly
new, but it's kind of new, which is design
options. This makes it so creating presentations
is a lot simpler. You are not having to make
edits to the photos, move them around, resize
them. It's all going to be done for you using
AI built into PowerPoint. I will show you
what that looks like really quickly.
So I'm going to insert a new slide and do
this one. Add slide. I am going to really
quickly put my name.
>> Jessica: Casey, can I interrupt for one
second. I have one question and I'm not sure
about this. So that's why I'm asking.
Someone asked does Dictate understand and
type out Spanish?
>> Casey: Man. [Laughter]. Solid question.
I don't think anybody has ever asked me that
question, so I don't have the answer.
>> Jessica: Okay.
>> Casey: I will look it up for you guys so
we know for sure.
>> Okay. Thanks.
>> My mouse isn't being my friend. Jessica,
please just make sure that you set that one
aside for me, because I would like to get
that answered.
>> Will do.
>> Okay. So this is what I'm going with.
So now I'm going to add a whole bunch of pictures
of puppies, because puppies make everybody
happy. This is what I mean by design tools
or design features. It's all going to be done
for me in PowerPoint. I know there's puppies.
I'll just go ahead and search puppies.
Look at that. Hopefully these all work. I'm
going to insert photos. They just stack up
on top of each other, you would have to figure
out where you want to position them.
With PowerPoint online and even on the downloadable
version, you have something called designer.
And it's going to take those photos and create
the slide for you. So you don't have to put
much thought into it and it makes it a lot
easier to get through a presentation without
having to work on the actual design of it.
And then give you back some more time to rehearse
it. This is especially good for students who
might have a little bit more trouble doing
presentations.
So it's kind of a quick tool to get down to
it and then be able to work on their presentation.
So so I use designer. I chose photos. It generated
some ideas for me here on the side. I think
this is the cutest one so I chose it. Then
so the other thing that I wanted to show you
is I don't have a lot of text on here. And
this is a preview of something that's coming
to PowerPoint, so it may not be available
currently. I know that it's available to me.
And they are always making changes to it.
So I would say check first, but if I come
up here to this little search bar, recently
used because I just used it, rehearse with
a coach.
Now this is going to be a really great tool
for students at home. So may not have someone
to rehearse with. And they have to give a
presentation maybe on a Zoom call like this
or whatever platform they are using to do
presentations, so I'm going to get this Rehearse
Coach going right here.
And it opens up my presentation for me.
And then I would start rehearsing.
So when I click on this start rehearsing,
it's going to listen to me give my presentation.
It's going to give me feedback. I don't know
if it's going to show us, if I do it for you
right now we will try it. I'm going to say
a bunch of random stuff. Bear with me.
Hi, my name is Casey Salinas and I'm going
to be showcasing Microsoft 365, I love puppies,
I love root beer, I love orange soda, I love
candy. I love to eat food. Okay. We're going
to pause it there. That sounded totally funny,
but that's all that I could think of. I'm
going to escape really quick. This is what
I'm going to do. This is a preview, it does
say right there. They are constantly making
updates to it so that it works, you know,
better for the person using it.
But it's going to tell you what your pace
is, summary of what you did, originality,
how this works on the back end, I'm not too
sure. I would like to probably know myself,
but it's going to give a lot of great information
for the student who is practicing this by
themselves.
So you can keep rehearsing up here at the
top and rehearse it as many times as you want,
but this is just a great tool for a student
to get the hang of doing a presentation and
then get the feedback for it.
So I'm going to exit out of here.
I just used this search bar up here to find
it. But Rehearse Coach is what it's called.
And then the other tool that I showed you
first was Designer. That is built into PowerPoint
and that is a a new feature, general new feature
and rehearse is in previews, if you don't
see it right away, they are constantly updating
it online. It will only get better the more
people that use it. Okay.
Our time is 2:26. I want to make sure that
I can get through everything really quickly.
I'm going to jump to Teams. So that you guys
can kind of see what that looks like.
Again, I did say that Austin ISD uses Teams
at least the educators do. It may not be all
of them, but some of them.
This is also available to students [Coughing]
excuse me, as long as the school district
has opened it up to students. But this is
a communication platform, a file sharing platform,
a collaborative space. The so what I'm showing
you right now is a team.
Which is a class. So if I'm an algebra teacher,
I can have all of my students in this class
and all of the information I'm sharing with
them daily is going to end up here. All of
the homework I'm assigning to them and assignments
I'm giving them, they will end up here.
So what I wanted to show you was Immersive
Reader, it's also built into Teams. It's also
built into Teams for business. So for us on
our end we use Teams for business. And we
do have the availability to use this. So so
not only is it an accessible tool, but it
can be a multi tasking tool. So if I'm doing
one thing on one computer, but I'm doing something
on another computer and I'm trying to do a
lot of things at once, I can use Immersive
Reader to read these little chat boxes. So
Cara Coleman is my alter ego whenever I do
these presentations, so this is me. This is
the chat box she sent to her students. Over
here, you can't see it, but if you kind of
hover over the little box, you get the ability
to give a little smiley face, thing like that.
But there's elipses, there's Immersive Reader,
if there's a long description of something
that the teacher wants the student to do,
Immersive Reader is available. It's going
to do the same thing it would have done in
Word and One Note. Going to take away the
distractions and read that information to
me. So available in Teams for education and
it's also available for Teams for business
if you guys you know there's business people
on this call, whatever it may be, it is available
on both platforms because they are different.
If you are using it for business or for education.
Okay, I'm going to take a sip of water.
>> Jessica: I just laughed because I was like
oh, there's some questions but I think I said
we're going to wait until the very end.
>> Casey: You can ask me if you want.
>> Jessica: okay. There's one that came up.
When you say One Note is a free app, is it
available separately from Office 365?
>> Casey: Yes, it is. Let's say if you have
an iPad, you know, I'm guilty of it, my son
uses an iPad to play his games and stuff,
I have One Note on there. In the app store.
Can you download it. You do have to have a
Microsoft account. But a Microsoft account
doesn't necessarily mean that you have Office.
You can sign up for a Microsoft account like
an Outlook email or things like that, you
can log in and access One Note. So you don't
need to have Office to have it.
>> Jessica: Got it. Now that you're taking
another sip of water because you need one,
is Immersive Reader available in iOS and Android
apps?
>> Casey: Great question. So yes and no. So
I know that Immersive Reader this is something
that I can't show you because I'm on my computer
and not my phone. But there is an app let
me go to my computer because I'm pulling a
blank on what it's called. Office Lens, it's
a free app for Android and iOS and you can
take images of books or documents and you
can convert what you took a picture of into
text and then Immersive Reader will read it
back to you on your phone. If that makes sense.
I will definitely take that to YouTube for
a better, you know, understanding of it because
there are plenty of videos on YouTube about
it. But Office Lens is the application. It's
free, it's not part of the Office suite so
you would need to download it. Again, you
might have to create a Microsoft account,
but Immersive Reader is available through
that app to read it back to you on your phone.
>> Jessica: Okay. Thanks so much, I appreciate
it. Sorry, I interrupted.
>> Casey: That's okay. [Multiple voices].
>> Jessica: I was like I'll just go ahead
and ask now.
>> No worries. Okay. So so next on the list,
I talked a little bit about Teams.
And, you know, just so you know, you can reach
out to me if you really like Teams and I'll
just throw that out there as my pitch.
Teams is available for education and students
and teachers and it's a great platform. So
I will just leave that there to ponder your
thoughts. This is how we have all of our conference
calls every day. So just know that.
The next thing that I want to show you guys
is Sway. So Sway is a presentation tool, it
does not have Immersive Reader built into
it. I will say that the more you give insight
to the things that you enjoy most about Microsoft
products, they always make changes. So one
of my insights always, we constantly put insights
for ourselves, is to put Immersive Reader
in Sway, so hopefully they get enough views
and it's, you know, put into the application.
But this is Sway. I went to Sway.office.com.
This is what it looks like on the main page.
Even easier way to make a presentation other
than using PowerPoint. My goodness.
I feel like it's Monday.
Okay. So so if I go to Sway, the one thing
that I really wanted to show you about this
application and this presentation application
is start from a document, so if if I have
a if I have a research paper that also has
to be a accompanied by a presentation, as
a student, I can take my document and I can
turn it into a presentation by uploading the
document to this page.
So if I click this guy right here, start from
a document, it's going to come over here and
I'm going to find the document that I want
to turn into a presentation. Which is this
Ladybird.
Then I'm going to open it. What it's going
to do it's going to use AI to take all of
that information and whatever photos I had
in my presentation and turn it into a presentation.
So it doesn't look great right now, but I
haven't pushed play. So I promise it will
get better. It takes the information from
your research paper or your document and it
inputs it into the Sway story line here, you
can make changes how you please, but it does
a lot of things for you already. Puts things
into place. If I made no changes to this and
I just pushed play on this presentation, this
is what it would look like.
Takes all of my information, it turned it
into a presentation. Now I can scroll down
and the images that I had on that document
are also inputted into this presentation.
Without having to do a lot of work on it.
So I'm going to come back to this little edit
tab. I'm going to come over here to design.
And then styles. Up here in this right hand
corner.
Then what I'm going to do is I'm going to
choose the style that I want my presentation
to be. So I can do it vertical, which is what
I was doing, going up and down scrolling for
my presentation. Or I can do horizontal.
So now I can go the other way.
Or I can have it in slides kind of like what
you would get in PowerPoint. I like this more
organic looking presentation when it goes
horizontal or vertical. Again, this is going
to be an easier way to create a presentation
and it be I don't know, I don't know how to
describe this. It would flow better when presenting
other than going from slide to slide.
That's I guess how I would say that. So something
really cool I always choose pink because my
favorite color is pink, it doesn't matter
what the topic is about, I always choose pink.
But also an option to remix. I think this
is probably the coolest button this application
has. So if I click remix, it's going to go
through the different themes and templates
and do it for me. So I don't have to really
think about it.
And it's going to remix my design. That looks
sleek. So then what I do is I exit out there.
And here's my presentation. I can push play
now. And here it is all of my information
which there wasn't very much, but you can
always just make edits to it, back here in
my story line. And you just keep adding, heading,
image, a stack of images, and you can just
add galore. With this.
It uses AI to recognize what your presentation
is already about. So I had put Ladybird Lake,
it recognizes that for me, I didn't have to
type anything. It's going to give me options
to search for or I can search it myself, but
these are pregenerated options, so I'm going
to choose Austin, and I'm just going to pick
a bunch of images, add them, added all of
those for me, I'm going to exit out, now I'm
going to push play. So what it did was oops.
Now it's stacked all of these images and so
if I'm giving my presentation, I can I can
flip through them like a stack of photos,
it's just a fun way to have a presentation,
that was a cool photo.
But yes. This is Sway and it's online, it's
not a downloadable application anyway, so
you would have to use this online, a really
cool tool. To share it you would just get
the link and you have the option to view or
edit. If I want the person that I'm sending
this to suppose to have the ability to edit.
I can send it. If you are a student on this
call, know that you can collaborate with your
peers by sending this with the edit option.
So something really cool to think about is
Sway.
And the last bit of information that I'll
share before we get into Q&A, if there are
any questions, is a PDF. Now, I did say at
the beginning this is only available if you
were using a Windows device and using Edge.
So Microsoft Edge is our internet browser
and when you use it, as your browsers are
not Chrome or Firefox, even if you are on
a Windows device and using Chrome or Firefox,
this will only work in edge, this is the read
aloud. I opened up a PDF and instead of copying
and pasting oh, look I got an email from Knowbility.
So without using Immersive Reader, I have
the ability to read this document out loud.
This is something that's built into the Edge
browser. And I can
>> [Computer].
[Reading screen].
>> You do have the option to use read aloud,
that is accessibility into Edge. Another cool
thing about Edge, if you are on [indiscernible]
web page, it doesn't work on all web page,
some it does. Is there a Google news for this
page? There is. Let's not do anything McDonald's
to we'll try this one. See what happens. Okay.
So I am a student and I'm using Microsoft
Edge and I went to this web page. I'm reading
about McDonald's debut of spicy chicken McNuggets.
Doesn't sound bad to me. Generated into the
search bar up here the little Immersive Reader
button. So now I can turn that on and off
and read the document.
So if I was doing research, I still need more
help, you could copy and paste this information
into One Note and use Immersive Reader that
way. If you are not using an Endanger browser,
you can have that read to you. If not, you
have this little option. Again doesn't work
on all news articles or web pages, but does
work for a lot of them. I'm going to click
it. It took away all of the ads and everything
else surrounding this article and turned it
into a One Note document or page now so I
can have it read aloud to me and here are
my preferences up at the top. Pin that little
guy right there. Again, now you have
>> McDonald's to debut [Computer reading].
>> It's right there. I can turn that on and
off and again just depends on what you are
reading. But good thing to McDonald's story
worked for us.
So actually I had no idea there was a Google
news page to be honest. So that's good to
know, too.
I think that I ran through all of the options
that I wanted to show you.
The only other thing that I think that I will
show before we do any kind of Q&A is accessibility
checker.
So if you are a if you are a teacher and you
have students that might use a screen reader,
this is going to be a great tool for you.
If I go up to to review. There's an option
to do accessibility checker. This is built
into Word, it's built into PowerPoint, and
I think it's built into One Note as well.
But accessibility checker is going to check
the document for anything that might need
to be changed for someone who is utilizing
a screen reader.
So I'm missing alt text on my picture. I clicked
on this thing where it says the picture title.
And now it's telling me that I need alt text.
So so let's see. My little alt text button
is there. It wouldn't be a live demo if something
didn't go wrong so bear with me.
I want to put alt text here. Recheck.
Reading table. Another thing it checks for
is reading order, so if my title was down
here somewhere, it's going to say that doesn't
make sense. Clearly that wouldn't make sense
for someone using a screen reader. Let me
go back.
And I'll try this one more time.
If not I promise it works. I'll find your
videos and send them to you myself, but there's
always an option for let's just change this
photo.
Let's go with this guy.
So ... I changed my photo.
Is there an alt text here? There's alt text
here. So
Photo of of Ladybird Lake in front of city.
This is really small. People in the water.
And I'm going to do this, check accessibility.
Fingers crossed, if it fixed it for me. Still
no? Doesn't want to be my friend. I'll find
the videos, promise.
Everyone jump into into Q&A, we can.
>> I'm here. You haven't lost me.
>> Casey: It's happened before, it's okay.
>> Jessica: No, it's fine. I jumped the gun
and and the 
Sway looks cool. I'm getting that.
>> Casey: I do agree myself.
>> Jessica: Any questions [Multiple voices]
>> Casey: If not owe.
>> Jessica: I'm looking at Q&A, I'm not seeing
anything. So I'm waiting.
>> Casey: While we [Multiple voices]
>> Jessica: A shot yeah.
>> Casey: I can show a couple of things that
are going to be useful for anyone that's on
this call for the future.
>> Jessica: Okay.
>> Casey: So aside from Office, there are
so many resources when it comes to Microsoft
and education. So if you are an educator on
this call, we do have a web page that is education
that Microsoft.com.
It is an educator center, so it is a lot of
resources pertaining to Microsoft and education,
of course, but the new and noteworthy ones
are on the front page, so getting started
with remote learning, shifting to distance
learning, family learning center. So even
if you are a parent, you can utilize this
web page to learn a lot of great tools and
it's not just Microsoft, we do partner with
a lot of third party companies to come up
with all of these resources.
And if you are an educator, my suggestion
would be to create an account with a personal
email, that way if you go from school to school,
you move, you didn't you get to keep all of
the information or all of the awards that
you get for doing things.
So if you go through the trainings, you receive
little badges and they are fun to put on your
email. I've got badges on my email, so kind
of like like what you would see with certifications
with Apple and Google and things like that,
you can get the same kinds of certifications
for Microsoft through this website which is
free. So that's one thing that I wanted to
show.
And then the other is going to be a lot of
people don't know about this. If you go to
Microsoft.com, you would think that it's just
our store. But it's not. You just have to
scroll down a little. So we're going to pass
this preorder of our fancy new duo here and
we're going to we're going to go all the way
down to the bottom and there's this option
right here, so we have education, and it shows
different things that you can click on, but
I'll just click on Microsoft in education.
It's going to take you to a whole new page.
This is where you can see our blog posts,
information pertaining to IY professionals,
educators, remote learning resources. All
going to be found here. So a lot of great
information. If you guys are utilizing Microsoft
in the classroom just know that it is here.
And then the other one going to go back under
company, is an accessibility tab. If I click
on this one, this has so much great information
about about the products and services that
we have that is related to accessibility.
And I think you might have shared this in
your email, but I love all of the information
on here. It's so great. There's there's a
lot of stories and a lot of things that you
can see.
>> Jessica: So as soon as I said that, I got
like two questions. [Laughter].
>> Casey: Okay.
>> Jessica: The first was you may want to
explain what what alt text for those who don't
work with visually impaired.
>> Casey: Yes. So I definitely. Alt text for
an image is going to be alternative text pertaining
to the image. So if I'm unable to see the
image, it would be unfair for the person using
the screen reader to not know what was on
that image in that presentation while you
are presenting it or if it's being sent to
them. So having alternative text to describe
what you are trying to represent in that photo
is going to be a really useful tool. Alt text
is just alternative text to an image that
you might not be able to view yourself.
You can be extremely descriptive that's probably
going to be the best way to do it, that way
they know exactly what you are trying to portray
with that image in your presentation.
>> Jessica: Okay. Does that answer the question?
Sorry, just checking. I open. Okay. The other
question is if you click on the alternative
text, does it give you an option to type in
there?
>> I'm using my brain on this. That's why
I always say it wouldn't be a live presentation
if something didn't go wrong. It would. A
lot of times with accessibility checker, what
it's going to do, it's going to allow you
to generate AI will generate a an alt text
for you. And you can keep it that way or or
fix it.
I can't say for sure why it's not doing it
now and, you know, disappointed that I can't
get that going. But let me click on Word.
Come over here really quick.
Maybe if I if I do a nice document we're just
going to try it really quick, because I would
like you to see it.
>> Jessica: Okay.
>> Casey: Airplanes, click in airplanes, did
it only do one at a time. It did. The okay.
No worries, I'm going to go back to view.
Review. Accessibility checker. My hopes of
it doing it still not being my friend.
>> Jessica: While you are doing that, so Jennifer,
I see your question. And I'm going to respond
to this myself.
I feel like this is something that we at Knowbility
know how to answer. Pretty, you know we're
we're pretty we have expertise in this area.
So so I'm happy to give you some some
>> Wait a minute, I'm looking at the question.
Okay. Yes.
So I think that that that alt text is a pretty
simple thing to explain. It's just it's hard
for people to understand.
So so I think that, you know, we've got like
tons of information about alt text. So I can
send that to you, if you would like.
>> So so just because I have it up and I can't
speak to why it's not populating in Word,
because it should, but but in PowerPoint it
did the same thing. There is the ability to
do accessibility checker in PowerPoint. It
should work technically the same.
So I'm just going to show it here because
I know that it's going to work really quickly
for us.
Here's the suggested alternative text. It's
telling me these are intelligent services
so it pregenerated some alt text for me. But
these are all of the images in all of my slides,
there's a lot of them. So I'm going to click
on one. I want the puppies. Okay. This is
the image that I clicked on. I right click
on it and there's that edit alt text. That's
what I was looking for in Word. But it automatically
it's going to take me to a pregenerated alt
text for me. But I can make edits to it and
get more descriptive on what the alternative
text for this image would be.
So so that's what it's supposed to look like.
It will say I would always definitely make
comments and I don't know where it is on here.
Online.
You can always leave comments. I'm pulling
a blank here, but on this website, too, for
support, if there's something that you can't
figure out and something is not working the
way it should, I would definitely always get
on the support page for accessibility tools
that are built into our products and make
sure that that the issue is known if you are
having issues. So Windows and Office accessibility
support, there's a lot of resources available
to get that information or to get something
take place care of that you might be having
a problem with.
So accessibility checker, that's how that's
going to work if you click on the image, it's
going to take you to the image, and you would
right click on it and change your alt text
so that you can make those changes over here
on the side.
>> Jessica: Right. So I think somebody didn't
get missed the I guess the captions? Which
is odd.
So I'll I'll follow up on that.
>> On the captions on the presentation?
>> Jessica: Captions on this. Yeah, the captions
on the training itself. Yeah.
Uh huh.
>> Casey: Okay.
>> Jessica: That's not you. That's just me.
>> Casey: I was like I don't know.
>> Jessica: That's not you. I was like I just
saw something, I didn't get the captions answered
which I missed the training so
>> Casey: What is the other word for captions
that someone else would use? there is something
else that I there's another word.
>> Jessica: But I know how to handle that.
So we're good.
>> Casey: Okay. Good to know. Okay. I would
like to share my email again just in case,
if you want you can put it in the Q&A chat
or whatever it may be.
I know there was one question that I didn't
get answered and that was whether or not Dictate
would work in Spanish.
>> Jessica: Yep.
>> Casey: So if that person wants to take
my email, I would love for you to email me
so that I can get you the answer.
Let me see.
>> I'm not sure about that one. That's you.
I don't know
>> That's okay. It is me.
>> Jessica: I don't know.
I have no idea.
>> Casey: I'll ding it real quick.
>> Jessica: Okay.
>> Casey: It says here that Dictate has support
for 24 languages, including French, Spanish,
Chinese and Arabic. So, yes.
>> Jessica: Yes. Should be.
>> Casey: Can use Dictate with different languages.
I can't say if it, you know, works seamlessly,
but it does work and you can make those go
go back and make those edits as you go, just
like anything else. Technology can only do
so much.
>> Jessica: Right.
>> Casey: But we love it. And, again, I do
a lot of of presentations like this. But I
do support one on one on an individual basis.
If, you know, you have a question and, you
know, you are trying to reach out to somebody
within greater Microsoft, you definitely can
come to me and I would love to support you
in any way possible when it pertains to education.
That is my role with the company and, you
know, that's what I love to do. So so wherever
I can plug myself in, if you are an educator
and you want some professional development
or just to talk through an issue that you
might be having, I would love to support you
in any way I can. So I know that there's a
couple of minutes left. If there's any questions,
please ask away. I would love to find you
the answer if I don't know it.
>> Jessica: Anything else, guys? I know.
>> There's probably a lot.
>> Jessica: There's probably a ton. Yep, great,
that's what I got.
You may want to explain what alt text is for
those who don't work with visually impaired.
Well, I think that I want to say, Jennifer,
that's something that we can talk about, like,
off line. Because I have a very good explanation
to that.
So so we can definitely talk about that. I
don't know if Microsoft does
>> Casey: I would definitely check the accessibility
page. There are there are let's see if I scroll
back up to accessibility. There is something
for everything. Visual related tools. It might
go more into depth on alt text in the vision
section.
Just depends, work with assistive technology,
that's probably going to talk about screen
reader.
Talking about about accessibility checker.
So
>> Jessica: Alt text is like the well, it
was the first thing that I learned when I
started at Knowbility, it was the first thing
that I actually learned about and it's actually
not super hard to figure out. It's just you
just have to know, you know, exactly like
how to code it.
It's not it's not hard.
So if yeah. Anyone who wants to contact me
or or Casey, yeah. Just let us know. We'll
be here.
>> Casey: Yeah, definitely, I would love to
support in any way I can.
>> Jessica: Yeah. Then we're also going to
put this video online, so that everyone has
access to it.
And and it's 3:00. Oh, my gosh.
>> Casey: Time flies when you are having fun.
>> Jessica: Yeah, it does. But Casey, thank
you so much for your time. And and for Microsoft's
time and I we we really appreciate everything
that you are doing to support accessibility.
In our community. So thank you.
>> Casey: Yeah, no problem. Whenever you would
like to have me back, I would love to join.
>> Jessica: Okay. That sounds good.
>> Casey: All righty. I think that's it for
me today then guys.
>> Jessica: Okay. Thanks.
>> Casey: Bye.
>> Jessica: Bye.
