Welcome everyone to the MSU Extension Event
Submission Form Training.
This is a brand new form that has been created
for dotCMS, specifically for MSU Extension Events,
that's going to help you be able to relate
your events to other websites in the system.
This is something that dotCMS currently doesn't
allow for, which is why we've created the
special event form that you can now make use
of.
It does not contain all of the features that
are found within dotCMS, including images, files,
geolocation or allow for hyperlinking and
styles in a WYSIWYG editor format.
If you would like to take advantage of these
features, you can create your event using
this form and then make any updates as necessary
directly in dotCMS.
And what I'm going to do is walk you through
how to fill out this form.
We will submit the event and then we will
actually go over to dotCMS so that you can see
what that will look like once it gets submitted
to be able to edit it within that system.
So there are three steps that you need to
complete as part of this process.
There are three tabs that you should be familiar
with, having gone through the dotCMS training.
The first one is the content tab, which is
here.
The second is the relationships tab, which
is here.
And the third one is the categories tab, which
is here.
The other thing that you're going to notice
is that there is a login and password fields
on the form.
What is different about this than how we typically
login to dotCMS is that you're going to insert
your username and password just like you would
for dotCMS, but it's not going to automatically
log you into anything yet.
So for right now these are just fields to
fill in.
Once you actually get to the third tab, there's
the option to submit your event and that is
when your process of getting logged in would
actually occur.
Now related to your login and password, this
would be your ANR username and password, which
may be the same for you as your MSU NetID.
Whatever it is, your username is going to
be what appears before the at symbol in your
email address and then whatever password it
is that you normally use.
And I'm going to fill in my information here.
Next we're going to scroll down to the first
tab, content.
Site folder is going to be the host folder
in which you are going to save this event
onto dotCMS.
So you're going to scroll and select for your
event folder and for my purposes, that's going
to be Demo, and then under title of the event
you're going to put in the name of your event
as you would like it to appear on the web
page.
So this is going to be Test Event.
If you click the tab key, it's going to pre-populate
a URL for you based on what you have typed
into that title field.
Just like before, if you have events that
are going to take place in multiple locations,
like it's going to be a series
of an event, you may have, may want to include
things like the name of the location, Lansing,
Detroit, Saginaw, that kind of thing.
It could also be that you are posting an event
that is a series like a classroom program,
like Citizen Planner Program has seven classes
that they have as part of their series and
each of those gets published as a separate
event.
And so in that case, you would type in test
event hyphen class one or class two, that
kind of thing.
And you'll notice when you click into the
URL field that it automatically updates that
based on what you've typed into your title
field.
All right, next we get to the summary field,
which is a required field.
Any fields that are outlined in red are considered
required fields.
This is going to be something that's going
to appear in the event feed on the websites
that this particular event will appear on.
So this will be the first, this is the first
sentence of your event description in sentence
format, using punctuation, and there is a
limit of characters in there which that's
showing that information.
Next you need to select for the start date,
and to do that, you're just going to click
into any of the text in this field.
And then you're going to select for the date
that you want this event to begin.
Now, unlike in dotCMS, when you actually select
for the start date, it does not automatically
populate that end date like we're used to.
So what you need to do is go down to end date
and then actually select for the end date
for the event.
It may be the same day as the event or it
may be it's a conference taking place over
two or three days and then you would need
to select out for the appropriate end date
for your event.
In terms of start time, this is something
where there was a dropdown in dotCMS that we
can select for the time.
In this instance, you actually need to type
in the information as you would like it to
appear.
So for example, I typed in eight and then
I clicked the next part and I typed in zero
and then I clicked into the next part and
I typed in A and that brought up the AM for
me.
Now if I want this to be, let's say 8:30,
I just need to type in three, zero and then
that start time will be 8:30
Now there is an end time field here that is
not required in dotCMS for us to have populated,
but on this particular form, it is required
that we have an end time.
So if, for some reason, you don't happen to
know an end time, you're just going to need
to guesstimate and put in something that would
be considered the end time.
To do that, you're just going to click into
that first part.
I put a four.
I typed into zero and now I'm going to type
in a P and so now we have 4:00 PM as the end
time.
Next we get to the location field.
This is going to be in the event where this
information will actually appear on the screen.
So for our purposes, if it takes place in
a particular building on campus, we would
want to type in that information, Human Ecology
Building.
If it say it's taking place at a hotel, then
we might need to type in that information
in order to get that to show up.
And then we would need to include the street
address and a room number and the city, state,
and zip.
Next is the contact information field and
just like in dotCMS, there are two ways to have
contact information appear.
You can type in the name of a person, a main
office phone number, a main office email address,
that kind of thing, into this contact information
field.
Or just like in dotCMS, there's a way to relate
people as points of contact.
And so I can also show you once we get over
to the relationships tab how you would fill
in that information.
So again, the contact information is just
for that generic main office information,
contact information.
So for example, it might be spdc@msu.edu and
then the phone number
and that might be how it appears on the screen.
If there is someone who you know is going
to answer that email or answer that phone,
you can type in that person's name to also
include that information.
If you don't have that and it's just going
to be multiple people will be answering that
information, you don't need to include that
first name in there.
All right, I'm going to remove this information that as I've typed it in here because like
I said, I'm going to show you how to make
that relationship as the point of contact.
All right, next we have the description field
and this is a little bit different than what
we also have in dotCMS.
We are used to seeing a WYSIWYG editor that
allows for us to include styles.
It allows for us to make hyperlinks.
It allows for us to add in images and those
kinds of things.
This particular form is literally just plain
text field, so you're going to need to type
or paste in your information, basic text,
and then you can go in to dotCMS once you submit
this form and actually make the edits to it
to add in that extra information that you
need to include.
So just like in dotCMS trainings, we're going
to copy what's in the summary field from above
and you're going to paste it down here in
your description field and it's important
that you do not leave this description field
blank.
That's why we want you to copy and paste over
that first sentence from the summary.
We want there to be information for people
to learn more about your event.
So other pieces of information that you might
include here could be if there's particular
speakers that are going to be presenting.
If there's an agenda, you might paste in that
information.
If there's a cost to attend, you might include
that information.
If there'll be CEUs as part of this event,
you might want to include that.
If there's particular parking directions,
that kind of thing.
Next is registration information or in dotCMS,
this is called Link.
When you actually publish the event in dotCMS,
it will bring up a register button.
Now this is where I say in the dotCMS trainings,
if you have a specific web address to a conference
website, you can paste it in here or if you
are having ANR Events Services help you create
a registration form for your event, you can
paste their URL in here as well.
Remember that whatever link that you put in
here, you want to get folks as close as possible
to the actual registration forms so that they're
not having to navigate through an entire website
to try and get to that registration form since
the link does say register.
All right, we have completed tab number one,
content, and we need to move on to the relationships
tab, so to do that we're going to scroll up
to the top and click on the relationships
tab.
Now we have a place field here.
This is, if your particular event, let's say
it's going to take place in Alger County Extension
Office and you can include this as the particular
place.
And in which case, the information that we
had on the content tab wouldn't need to be
filled in because this information will get
populated on the page.
Next we're going to need to have you select
the ANR organization hosting or co-hosting
the event.
It might be MSU Extension or Organizational
Development, so you should make that distinction
and then it would also appear on that particular
website's calendar.
Next we have, excuse me, counties.
Counties are a data set.
So in order to get one or more counties to
actually be selected for this, you need to
click the check box.
So I'm also going to do that for my MSU Extension
under organization.
So let's say your events in Alcona County.
It's in Baraga County.
It's in Barry County.
If those are the only three places that you
want this event to get promoted, that would
be all you would select for.
Now if you want this to appear in every single
County in Michigan on their websites, then
you're going to need to physically click through
and check each box for each of those counties
and make sure that they're selected.
There is not a button that allows for us to
pre-select all of the counties.
So yes, you do need to scroll through the
list and click on each one of these check
boxes, which as you can see, takes a little
bit of time.
Looks like we're nearing the end, so that's
good.
And then you just want to scroll back up through
your list if you want them all checked to
make sure that they do have a check mark and
all the boxes.
Okay.
And then we also have programs which is a
data set.
So if there's any related programs that you
would like to have featured, you would need
to select for those.
And there's an entire list here for that.
There may be extension topics that you would
like to get selected.
This is also a data set.
So you would select for whatever appropriate
extension topics you want to include.
And then we actually get to that person point
of contact as I mentioned before.
You can select for one or more points of contact.
All you need to do is select the check box
next to the name of the person and I think
I might be in this list so I'm going to scroll
down.
Oh, I'm not in this list.
Okay.
I'm willing to scroll for someone else who
I know is not going to matter if their name
gets selected.
All right.
We'll say it's Sean.
Okay.
So we now have a person point of contact that
we would like to have selected.
Now here's the thing about the person point
of contact.
This is why you don't fill in this information
under the contact information field under
the content tab.
This, when you make the selection, it's going
to use their particular email address and
their particular phone office, phone number.
This won't be a generic office phone number.
This will be their main phone number and their
main email address and it will bring up their
name, their title, their photo, and then their
phone number and email on the actual event
page when it's submitted.
All right, so we've reached the end of the
relationships tabs.
So next we're going to scroll up until we
get to the categories tab.
And this also looks a little bit different
than what we are used to seeing in dotCMS.
Unlike in dotCMS, if there are pre-created tags
that we might want to use as part of this,
we don't have that luxury with this form.
So for example, normally I type in dotCMS training
and it pre-populates my tag for me.
It won't do that this time.
So I need to know ahead of time what I want
those tags to be and just duplicate those
from what I might be using in dotCMS.
You also, with this particular form, want
to separate your tags with commas.
So let's say this also happens to be an event
that's going to be related to Apples, which
is another one I use in my trainings when
I mentioned that.
So you would do dotCMS training, Apples, and
then any other tags that you might want to
use, which might be the same as those relationships
that you made.
So it could be the different counties like
Eaton County.
It could be 4-H, that kind of thing.
There were several delineations for 4-H so
you might want to be a little bit more specific
under, I think it was programs.
Yes.
So there's different minutia for that. 4-H life skills.
So that would be a tag you might want to use
if that was something that you had selected
in the relationships tab.
All right, so once you get your ... I'll just
finish that off here, life skills.
Once you get your tags created, then we actually
get to this submit button.
So I make sure I've got all of my information
filled in first, just so that I know that
I've covered all the bases.
So I've got my tags in here.
I'm going to go back to my relationships,
make sure I've got everything selected the
way that I might want it.
Since I'm using that tag for topics, 4-H Life
Skills, I'm just going to select that here,
just to be more thorough and we've got our
point of contact in here.
And then content, you want to make sure that
your site folder is selected for.
It's a required field, so that shouldn't be
an issue.
Just make sure these other fields that were
showing up red before are not showing up red
anymore.
It looks good.
All right, so then I'm going to click back
into my categories tab and click the submit
button.
And you should receive the message that your
event has been submitted.
If, for some reason, there's an error that
comes up, you can reach out to this msuewebsite@anr.msu.edu
email and they will be able to help you sort
out what might've happened.
Sometimes it might be you fat fingered it
with your username and password, but that's
just one type of an error that you might receive.
So again, if you have any errors or any questions
about how to use this form, please send your
emails to msuwebsite@anr.msu.edu.
All right, now that we have our event submitted,
I'm going to go over to dotCMS and actually
see if my event is going to show up here.
All right.
And it was Test Event Class One.
And yes it does showing live in here.
So all I need to do is actually click on it.
And it's brought up the event as it appeared
in dotCMS on that form.
So now there's fields in here like image which
you are able to include an image now, but
it's not part of the event submission form.
The time field is back in here, which wasn't
part of that form.
This repeats option wasn't part of that form.
Geolocation, now this is something that you
do want to go back in and fill in so that
this is something that will get selected for
again.
This geolocation, if you'll recall, is the
Get Directions button that's actually published
once this event goes live.
So you do want to go in and fill in for geolocation.
Now that said, what I didn't cover before
is that if your event is taking place and
it's like a Zoom meeting, like what my trainings
typically are, then under location you would
actually fill in virtual or Zoom or something
along those lines and you wouldn't actually
have a physical address to fill in there.
Okay.
And then you see under data set all the different
counties that are in here, plus any of the
topics or programs that you would have selected
for.
Those would all, should also be listed in
here.
Your organization has been selected for and
your place has been selected for.
And then under categories and our tags are
showing up as published tags.
All right.
If we need to make any edits to our dotCMS,
for example, we need to click on this lock
for editing button just like per usual.
And then you would click on the Publish button
to make your changes go live.
Okay.
So we have gone through the submission of
our event form and we have double checked
it in dotCMS to make sure that what we actually
published has gone live.
And then we have walked through how we can
actually make edits to this once we're in
dotCMS.
So I'm going to publish my event and then
it should actually go live on my website and
I should be good to go.
This completes the training for the MSU Extension
Events Submission Form.
Again, if you have any questions about the
use of this form, you can reach out to msuwebsite@anr.msu.edu
and they can help you sort through anything
that you might need help with.
Thank you so much for your time and have a great day.
